11-12-2025 Council Packet - Laserfiche WebLink

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Technical Advisory Committee Selection Process TAC members were selected using the same competitive application process that is utilized for selecting members of the Planning Commission or the Parks and Recreation Commission. Interested residents completed an application on the city’s website, and the applications were reviewed by two City Council Members to determine who would serve on the TAC. Strong applicants included individuals who had applicable professional and community experience, could attend evening meetings, engage with local community members to communicate their vision for a future community building, and demonstrate a good grasp of the current parks and recreation system or parks and recreation trends. Each selected individual offered unique insights, backgrounds, or relevant knowledge that contributed to a comprehensive recommendation for the future community building's design and functionality. Approach and Meeting Schedule The TAC was tasked by the City Council with engaging the community, recommending funding options and opportunities, exploring partnership opportunities, creating a preliminary building function concept, and providing a community building report and a final recommendation to the Little Canada City Council, all within the course of six months. To complete the assigned tasks and submit the final deliverable within the given timeframe, the TAC was structured with several staff liaisons and a facilitator. Each meeting centered on a distinct theme with opportunities for discussion and feedback throughout the meeting. The TAC meetings were held at least monthly from June to October of 2025. Meetings were scheduled from 6 PM to 9 PM and were generally held in the City Council Chambers located at Little Canada City Hall. All meetings were open to the public to ensure transparency about the process and topics covered. Minutes for each meeting and the materials that were provided at each meeting were posted to the city website to further transparency. TAC meetings were held on the following dates and covered the following topics: 10 City of Little Canada Technical Advisory Committee Final Report Meeting 1: June 18 Meeting 2: July 17 Meeting 3: August 12 Meeting 4: September 3 Meeting 5: October 2 Meeting 6: October 9 Meeting 7: November 12 June 18 Meeting Topic Introduction, Background, History, Financials July 17 Meeting Topic Site Tour, Function & Use Brainstorming Exercise August 12 Meeting Topic Community Users/Partners, Industry Professionals September 3 Meeting Topic Tour and Findings Discussion, Report Development October 2 Meeting Topic Open House, Joint Commission & Council Workshop October 9 Meeting Topic Review Draft Report November 12 Meeting Topic City Council Final Presentation