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44 <br /> <br />City of Little Canada Personnel Policy <br />SECTION 18 – COMPUTER USE POLICY <br /> <br />Purpose <br /> <br />The purpose of this policy is to protect the quality and integrity of the City of Little Canada’s computer <br />network and to set provisions for securing desktop and notebook computers, related computer media <br />and peripheral equipment. Most city City business is conducted with the use of desktop or notebook <br />computers dedicated to a single user’s activity. It is essential to protect city City information assets <br />created, gathered, shared or stored with desktop and notebook computers, related computer media (e.g. <br />CDROMs, Personal Digital Assistants (PDAs), flash drives, etc. and peripheral equipment such as fax <br />machines, printers, scanners and copiers. <br /> <br />Scope of the Policy <br /> <br />This policy applies to all individuals granted access to the city City network and information systems, <br />including, but not limited to full and part-time employees, temporary workersor seasonal employees , <br />volunteers, contractors, and those employed by others to perform city City work. <br /> <br />This policy includes all computers, stand alones as well as those connected to the city City network. <br />The same physical and technical security measures shall be implemented for mobile and remote <br />computers. <br /> <br />E-Mail Use <br /> <br />Important official communications are often delivered via email. As a result, employees of the <br />cityCity with email accounts are expected to check their email in a consistent and timely manner so <br />that they are aware of important cityCity announcements and updates, as well as for fulfilling business <br />and assigned tasks. <br /> <br />Employees should use the same care when creating electronic communications, as they would use with <br />oral or written communications. Existing policies governing employee behavior, both within the <br />workplace and when interacting with the general public, apply to electronic communications. E-mail <br />is not a private communication system. Improper use of e-mail could expose employees to personal <br />liability as well as disciplinary action. E-mail is not to be used to send jokes or other comments that <br />may be discriminatory, harassing, or offensive to others, or to send material that defames an individual, <br />company, business, or municipality. Employees should not open electronic communications received <br />from unrecognized sources since this could subject the cityCity’s network to viruses. <br /> <br />Email users are responsible for mailbox management, including organization and cleaning. If a user <br />subscribes to a mailing list, he or she must be aware of how to remove their email address from the list <br />and is responsible for doing so in the event that their current email address changes. <br /> <br />Appropriate Use: Individuals at the cityCity are encouraged to use email to further the goals and <br />objectives of the cityCity. The types of activities that are encouraged include: <br /> <br />1. Communicating with fellow employees, business partners of the cityCity, and clients within the <br />context of an individual’s assigned responsibilities. <br /> <br />2. Participating in educational or professional development activities.