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45 <br /> <br />City of Little Canada Personnel Policy <br /> <br />Inappropriate Use: The cityCity’s email systems and services are not to be used for purposes that <br />could be reasonably expected to cause excessive strain on systems. Individual email use will not <br />interfere with others’ use of the cityCity’s email system and services. Email use at the cityCity will <br />comply with all applicable laws, all the cityCity policies, and all cityCity contracts. <br /> <br />The following activities are deemed inappropriate uses of the cityCity systems and services and are <br />prohibited: <br /> <br />1. Use of email in any way that violates the cityCity’s policies, rules, or administrative orders. <br />2. Viewing, copying, altering, or deletion of email accounts or files belonging to the cityCity or <br />another individual without authorized permission. <br />3. Sending of unreasonably large email attachments. The total size of an individual email <br />message sent or received (including attachment) must be 50Mb or less. <br />4. Opening email attachments from unknown or unsigned sources. Attachments are the primary <br />source of computer viruses and should be treated with utmost caution. <br />5. Sharing email account passwords with another person or attempting to obtain another person’s <br />email account password. Email accounts are only to be used by the registered user. <br />6. Excessive personal use of the cityCity email resources. The cityCity allows limited personal <br />use for communication with family and friends, independent learning, and public service so <br />long as it does not interfere with staff productivity, pre-empt any business activity, or consume <br />more than a trivial amount of resources. The cityCity prohibits personal use of its email <br />systems and services for unsolicited mass mailings, non-cityCity commercial activity, political <br />campaigning, dissemination of chain letters, and use by non-employees. <br /> <br />Internet Use <br /> <br />Information found on the Internet and used for cityCity work must be verified to be accurate and <br />factually correct. The cityCity may monitor or restrict any employee’s use of the Internet without prior <br />notice, as deemed appropriate by the employee’s supervisor or the City Administrator. <br /> <br />Personal and business use of the Internet is limited to web sites that are considered “business <br />appropriate” and employees are expected to exercise good judgment when accessing sites. Employees <br />may not intentionally access any site that is inappropriate for a public sector employer, or which could <br />cause embarrassment to the organization or employee. If this occurs, employees are expected to notify <br />their supervisor immediately. Public sector organizations are held to a high standard of scrutiny and <br />ethical behavior. Some examples of inappropriate sites include adult entertainment, sexually explicit <br />material, web sites promoting violence or terrorism, illegal use of controlled substances (drugs) and <br />intolerance of other people, races, religions, etc. <br /> <br />Data Management, Integrity & Protection <br /> <br />Access to data: For the purposes of increased efficiency, the cityCity allows employees to view, add, <br />or modify information in each other’s user files stored on the server. Therefore, access to these files is <br />virtually unlimited. The cityCity reserves the right to limit access to this data if problems arise from <br />use. <br /> <br />Hardware/Software Installation: All hardware and software will be installed or downloaded only by <br />Metro-INET or personnel authorized by the City Administrator.