04-27-2005 Council Agenda - Laserfiche WebLink

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Memorandum -EL RING S 4ISSO(141T .{S TAUS HHOATA TO: Little Canada Mayor and City Council Members FROM: Lee Elfering, City Engineer DATE: April 22, 2005 RE: State of Minnesota Partnership Contract Background As you are all aware the City is reconstructing County Road B2 from Rice Street to Viking Drive as part of the City's 2005 improvements project. This road is on the City's Municipal State Aid (MSA) system and therefore is eligible for funding through the City's MSA account. To ensure proper design of streets that MSA funds are expended on, Mn /DOT has always required review and approval of the plans. To further ensure the proper construction of these streets, Mn /DOT has implemented increased material testing requirements beyond standard on -site testing. These additional testing requirements include on -site plant inspection during bituminous and concrete production. Two options are available for providing these testing services. Either a private independent testing company with a Mn /DOT certified plant inspector can be hired, or Mn /DOT inspection can be used. The attached Partnership Contract would allow the City to request that Mn /DOT complete the plant material testing services, along with all services listed in Appendix A. For any /all work to be performed under this contract, the City must first make a written request to the State. Once the request is accepted the state will perform the work and invoice the City at the time of completion or at a maximum of once per month. Summary and Recommendations Due to the number of projects involving Mn /DOT, County State Aid Highway (CSAH), and MSA funds it is very likely that a Mn /DOT inspector will already be at the plants performing tests for another project. If the City has requested that plant testing be completed by Mn /DOT this same individual could be testing our mixtures at the same time. It is our recommendation that the City Council authorize the City to enter into the State of Minnesota Partnership Contract, see attachment. At this time it is anticipated that only the bituminous and concrete plant testing would be requested, but the additional services listed in appendix A of the agreement could be requested anytime during the length of the contract. If you have any questions or would like to discuss any of the items listed please feel free to call me at (763) 434 -5720. C: \Documents and Settings \joel.hanson\Local Settings \Temporary Internet Files \OLK232 \Memo - 042205 -CC (Part Contract).doc 17562 Dunkirk Street — Ham Lake, MN 55304 — (763) 434 -5720 fax (763) 205 -2341