06-09-2004 Council Agenda - Laserfiche WebLink

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owarc R Green Co June 4, 2004 File: 817410J Honorable Mayor and City Council City Administrator City of Little Canada 515 Little Canada Road Little Canada, MN 55155 mpany RE: NORTHSTAR STORM SHELTER RECOMMENDATION OF BID DISMISSAL Dear City Council: Bids were opened for the Northstar Storm Shelter at 10:00 am on Wednesday, June 2, 2004. A total of four bids were received, with Specialty Construction as the apparent low. The results are listed below: CONTRACTOR BID Specialty Construction $63,010.00 Hunerberg Construction $64,400.00 Gen Con $70,469.00 Gladstone $129,748.75 I became evident after opening all of the bids and discussing the submittal with several of the Contractors that there was confusion among the bidders on who was supplying the storm shelter structure. The three low bidders assumed that the City would be supplying the structure while Gladstone bid the project to supply and install the structure. We had originally explored the idea of having the City provide the shelter, however due to issues with possible damage during unloading or delivery and the difficulty in assigning responsibility for the damage caused, it was determined that the structure should be supplied by the Contractor. This was stated clearly in the specifications as shown on the attached specification page S -1. However, of the six plan sheets, the electrical site plan sheet contained one note that the structure was to be supplied by the owner, see attached. This note was inadvertently missed and mention of the note was not made during the bidding process to allow for clarification prior to bid opening. The City has two options for resolution of this matter. They options are as follows: 1. The City could reject all bids as allowed by the "ADVERTISEMENT FOR BIDS" (attached), and further eluded to in the Special Conditions section S -15 (1302) AWARD OF CONTRACT (attached).