06-09-2004 Council Agenda - Laserfiche WebLink

Home Browse Search

Honorable Mayor and City Council June 4, 2004 Page Two 2. The City could choose to award the contract to the low bidder. Per the specification, General Conditions section 4,2 "In case of conflict between the drawings and specifications, the specifications shall govern." Therefore the low bidder would be required to supply the structure at the bid price received on the bid. However it is assumed that the low bidder would not honor their bid based on the fact that it did not include supplying the structure and the significant cost it would incur. In that case the City would have the option to declare the bidder in default, in which case the bid bond of the low bidder would become the property of the City as outlined in the Information To Bidders (attached). It is assumed that these actions would be challenged by the low bidder. The storm shelter structure is the largest component of the project and has a significant impact on the bids. As a result, it is our recommendation that the City of Little Canada reject all bidders at this time and rebid the project with the clarification that the Contractor shall supply the storm shelter structure. We have discussed our recommendation with the City legal staff and they are in agreement with the recommendation. It is our intention to rebid the project as soon as possible and the new advertisement period would be from Tuesday, June 8, 2004 thru Wednesday, June 30, 2004 when the new bids would be publicly opened. Please do not hesitate to call if you have any questions regarding our recommendation. Sincerely, Howard R. Green Company Lee Elfering, P.E. City Engineer Enclosures 2