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Utility Bill Stuffing & Newsletter - Folding /Stuffing /Affixing Postage /Delivery to Post Office: <br />It is not cost effective for Little Canada to provide you with this service given we do not even do it with <br />our own bills and /or newsletter. As an alternative, we took the liberty to obtain a quote from Loan Oak <br />Companies (Eagan). This is the company that prepares our bills for mailing. They would charge <br />Birchwood a flat rate of $125 per quarter plus and additional $60 for pick -up /delivery ($30 each trip) of <br />the bills. The total of $185 is well below the $368 it currently costs Little Canada to do this. Their costs <br />are less due to efficiencies they achieve in the use of folding /stuffing equipment and in affixing postage. <br />Another option may be to utilize your excellent volunteer contingent to do this work thereby saving the <br />$180. <br />Proposal: <br />1. Birchwood Village contracts with Loan Oak at a cost of $180 per quarter. <br />2. Birchwood Village attempts to locate another vendor similar to Loan Oak at a lower <br />Cost. <br />3. Utilize Birchwood Viilatse volunteers to undertake these tasks. <br />Newsletter Printing: <br />Little Canada would prefer not to provide these services based on our costs of the amount of time <br />involved with our staff and given the fact we have been running shorthanded for over 'A a year. When <br />coupled with our cost to provide this service of $317.40 per quarter versus the $100 we are presently <br />charging you, we feel there are better options for both parties. In this case, we took the liberty of <br />obtaining a quote from Nystrom Publishing (Maple Grove) for newsletter printing. This is the company <br />we have used for many years and in our price checking, they have consistently been the most <br />competitive. Their quote to print and fold your newsletter based on 400 copies a quarter and in fall <br />color is $390.10 plus sales tax. It may also be possible to find lower rates at a copy /printing center given <br />our color cost per copy is fairly high. <br />Pro posal: <br />1. Birchwood Village contracts with Nystrom Publishing to print Birchwood's <br />newsletter at a cost of $390.10 plus tax per quarter. <br />2. Check pricing at copy /print shop to see if lower costs can he obtained. <br />Little Canada appreciates our relationship with the City of Birchwood Village and we hope we can <br />continue it on a mutually beneficial basis. Thank you for considering our proposal. <br />By: Joel Hanson, City Administrator <br />7 <br />