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`6e4, 9GGd4 cean Zck <br />515 Little Canada Road, Little Canada, MN 55117-1600 <br />(651) 766 -4029 / FAX: (651) 766 -4048 <br />www.ei.liftle-ea nada.mn. us <br />MEMORANDUM <br />TO: Mayor Fahey and Members of the City Council <br />FROM: Joel Hanson, City Administrator <br />DATE: December 10, 2004 <br />RE: Public Works Interim Staffing Plan <br />MAYOR <br />Michael 1. Fahey <br />COUNCIL <br />Jim LaValle <br />Matt Anderson <br />Rick Montour <br />13111 t3lesener <br />ADMINISTRATOR <br />Joel R. Hanson <br />With the resignation of Greg Schroeder as our Director of Public Works, staff has evaluated our <br />options to manage the workload of the department in the interim. Our recommendation is as follows: <br />°d• Lee Elfering of Elfering & Associates will handle engineering responsibilities. He will <br />address items such as pay requests, fill permits, development evaluation, right -of -way <br />vacation recommendations, improvement projects, contractor issues, and other general <br />engineering matters. Mr. Elfering's compensation will be at his normal billing rates. <br />Joe Steele will handle Day to day operations. Joe will coordinate scheduling, work <br />assignments, materials ordering, most customer follow -up, and equipment repair. <br />C. The City Administrator will handle department administration and coordination. This will <br />include items such as personnel administration; project planning, capital purchases, some <br />customer follow -up, etc. <br />Other matters will be handled by a management team approach whereby Joe, Lee and I will <br />meet to address items not covered by the above assignments. <br />Presently, I envision this interim period running into March of 2005. We may modify the timing <br />dependent upon workload and the effectiveness of this arrangement. <br />In light of Joe's additional responsibilities, I am recommending he receive a temporary salary <br />adjustment of $2.40 per hour during this interim period. (This equates to an annual adjustment of <br />$5,000.) When a permanent replacement is found for the current director, then Mr. Steele's wages <br />will return to the salary scale in effect for his position. <br />I would recommend approval of this plan as presented. <br />cc: Joe Steele <br />Lee Elfering <br />