05-14-2003 Council Agenda - Laserfiche WebLink

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Minnesota Lawful Gambling Internal Controls Form - LG2O1 Instructions: Review the internal control requirements and responsibilities, complete page 2, and sign on page 3. Page 1 of 3 4/99 Organization Name LITTLE CANADA HTSTORTCAL SfCTFTY TNC License Number A -05967 Developing Internal Controls for your Gambling Operation Your organization is ultimately responsible for developing and using proper internal controls, and is responsible for the actions of your employees. The use of this form will help your organization identify key areas of concern and responsibility when developing your comprehensive internal controls (operations). Your internal controls will only work if they are properly developed, implemented, and maintained. Gambling Manager Responsibilities The gambling manager is the person who is in charge of the day -to -day activities of an organization's gambling operation. The gambling manager supervises all of the gambling activity and the personnel who help run the operation (including an assistant gambling manager, if any). Board rule states that a gambling manager's duties include, but are not limited to, the following duties: 1. Supervising, hiring, firing, and disciplining all gambling employees. 2. Determining the product to be purchased and put into play. 3. Reviewing and monitoring the conduct of games. 4. Verifying all receipts and disbursements. 5. Verifying all inventory. 6. Supervising all licensing and reporting requirements. 7. Assuring that the organization is in compliance with all lawful gambling statutes and rules. 8. Assuring that illegal gambling is not conducted at any permitted premises. The gambling manager must also ensure that required reports are properly filed with the Gambling Control Board, the Department of Revenue, the IRS, and, if required, the local unit of government. Assistant Gambling Manager (optional) The assistant gambling manager, if any, can be responsible for either: • supervising, hiring, firing, and disciplining all gambling employees (duty number 1 above); OR performing three or more of duties 2 through 8 above under "Gambling Manager Responsibili- ties." One or more assistant gambling managers may be employed if each assistant gambling•manager: • is directly supervised by the gambling manager; is an active member or employee of the organiza- tion; and is not an assistant gambling manager for another organization, except in a licensed bingo hall, as defined and restricted in Gambling Control Board rules. Gambling Manager and CEO Joint Responsibilities Together, the CEO and gambling manager must establish, implement, and have available for review a written system for the following: Accounting controls • Procedures and accountability for inventory control, opening and closing games, and auditing closed games. • Recording, counting, and depositing funds front gambling. • Security of gambling funds and equipment. • • Expenditure of gambling proceeds for lawful purposes and allowable expenses as approved by the organization's membership. Administrative controls • Develop administrative controls as part of the organization's business plan, showing how the organization is structured and who is responsible for what. • Write a specific job description for each employee or volunteer. Sample Job Description. A job description for a pull - tab seller night contain these duties: • Count and verify starting cash. • Post the flare (pull -tab) with the correct serial number. • Post the house rules. • Put the entire deal into a receptacle other than the container in which the deal was received. • Do not provide any insider information to customers. • Check serial number on winning tickets to the game being played. If the serial numbers do not match, do not pay the winner. Fill out all prize receipt forms completely and accurately for winners valued at $50 or greater. • Deface and retain all winning pull -tab tickets. • Remove and retain any unsold and defective tickets. • Count total cash in the cash drawer, separating the normal starting bank from the net balance. Remove receptacles and store them in a secure area at (lie close of the day, or properly secure receptacles. Deposit and record net balance cash or secure it until it can be deposited according to organization deposit and security procedures. It is recommended that the employee (paid or volunteer) sign their job description, ensuring that they are familiar with the duties listed.