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Internal Controls Form - LG201 <br />'Faye 2of3 <br />4/99 <br />OraanizationnameLITTLE CANADA HISTORICAL SOCIETY <br />License number A -05967 <br />Membership Responsibilities. An organization's membership is responsible for providing oversight of the <br />gambling operations, approving all expenditures from tl e garnbling account, and participating in the garnbling <br />operation. List who does what. <br />Prepares monthly gambling report to membership <br />(optional form Monthly Gambling Repoi t to Member- <br />ship - LG1004). <br />Name Title <br />Robert Anderson Gambling Mgr. <br />Aiidits gairibllng bank deposits (compare to closed game <br />and verify deposit on bank statement). (May not be the <br />person who prepared the bank deposits.) <br />Name Title <br />Bob Anderson Gamb. Mgr <br />Jean Donovan CEO <br />Ensuresthatmernbershipgivespriorauthorization forall <br />gambling expenditures. <br />Name Title <br />L.. '..- „: <br />Audits closed games. (May not be the seller.) <br />Name Title <br />Jennifer Barron Floor Mgr. <br />.. _.. <br />Jean Donovan CEO <br />Rich Millette Board Mbr. <br />Jean D n van cc Bev Ehrnreiter Bd. mbr. <br />Investigates and resolves cash variances (shortages)'. <br />Name Title <br />Bob Anderson G.M. <br />Records in organization meeting minutes the monthly <br />garnbling report and authorization of expenditures. <br />Name Title <br />Kathy Hanson Secretary <br />Authorized to sign checks from the garnbling account. <br />(At least two members' signatures. May not be the <br />treasurer of organization funds.) <br />Name Title <br />Bob Anderson M <br />Reconciles and resolves any profitcarryovervariances. <br />Name Title <br />Boyum and Barenscheer CPA <br />Kathy Hanson Sec. <br />Leona Morelan Jean Tschida Bd Mbr. <br />Keeps perpetual inventory records. (Must be someone <br />other than the person(s) who conduct(s) the physical <br />inventory.) <br />Name Title <br />Bob Anderson GM. <br />Prepares and verifies accuracy of reports submitted to <br />the Department of Revenue and the Gambling Control <br />Board. <br />Name Title <br />Boyum and Barenscheer CPA <br />Jennifer Barron Floor Mgr. <br />• <br />Conducts the physical inventory, going to the site(s) to <br />actually count the inventory. <br />Name Title <br />Rich Millette Bd. Mbr <br />Determines and verifies the organization's compliance <br />with expense calculations. <br />Name Title <br />Boyum and Barenscheer CPA. <br />Bd. Mbr. <br />Ray Han gnn <br />Prepares gambling bank deposits. <br />Name Title <br />Mary Sybrandt Money room rlrk <br />Handles fund lossesof missing inventory, tickets, and /or <br />receipts for games in play. <br />Name Title <br />Bob Anderson Gamb Mgr. <br />II II <br />Cindy Vanderberg <br />I <br />II II <br />Lisa Stoltz " <br />