05-14-2003 Council Agenda - Laserfiche WebLink

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Internal Controls Form - LG201 Organization name Page 3 of 3 4/99 License number Chief Executive Officer The chief executive officer (CEO) is responsible for the following: Statutes and rules. Knowing the lawful gambling statutes and rules and following them. Information is accurate and updated. Making sure that all information in applications and other documents is true, accurate, and complete; and notifying the Board of any changes in application information. Authorizing access. Authorizing the Gambling Control Board access to your organization's records, gambling premises, and gambling bank accounts. Internal controls (operations). Along with the gambling manager, developing internal controls to protect your organization's gambling assets and maintain proper accounting. Monthly meetings. Presiding over organization meetings where the expenditure of gambling profits and gambling issues are considered; and verifying that the gambling report is completed. Tax returns and reports. Assuring the accuracy of the Monthly Summary and Tax Return G -1 and attachments, and the monthly Schedule CID LG1010 with only authorized and approved lawful purpose contributions and allowable expenses; and signing the returns. Key areas for oversight. It is recommended that the CEO oversee the following - -with help from the organization's membership: 1. Membership meeting minutes 2. Inventory 3. Deposits 4. Auditing closed games 5. Cash variances (shortages) 6. Profit carryover reconciliation 7. Monthly reports 8. Expense calculations 9. Fund losses CEO Signature I verify tl ial a written system of internal controls has been established, implemented, and will be available for review, and that any eh21119es on page 2 of this form will be submitted to the Gambling Control Board within ten days of the change. CEO Date --C. / / ° 3 When to Use This Form • Submit with the Organization License Application Form LG200A, or • Submit within ten days of any change in informa- tion. Mail to Send the completed form to: Gambling Control Board Suite 300 South 1711 West County Road 13 Roseville, MN 55113 This torn will be made available in alternative format (1.e. large print, Braille) upon request. If you use a TTY, you can call the Board by using the Minnesota Relay Service at 1.800 -627 -3529 and ask to place a call to 651- 639 -4000. The information nce ed on Minnesota statutes will public when gambling received yilihe. Board, and will be used to determine your compli-