05-14-2003 Council Agenda - Laserfiche WebLink

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C\�y of Little Can 0Qd COMMUNITY PRIDE 1953 - 2003 MAYOR Michael I. Fahey COUNCIL Jim LaValle Matt Anderson Rick Montour Bill Blesener 515 Little Canada Road, Little Canada, MN 55117 -1600 (651) 766 -4029 / FAX: (651) 766 -4048 ADMINISTRATOR www.ci.titde- canada.mn.us Joel R. Hanson MEMORANDUM TO: Mayor Fahey and Members of the City Council FROM: Joel Hanson, City Administrator DATE: April 25, 2003 RE: Accounting Supervisor Position Personnel Policy /At -Will Employment for Department Heads When the Personnel Policy was adopted in July of 1995, provisions were included exempting all Department Heads hired after July 12, 1995 from the Policy. This was the result of discussions of the issue of "At -Will" employment for department heads (minutes attached) and the recommendation of the City Attorney in his letter dated June 1, 1995 (attached) to exclude future department heads from the provisions of the Personnel Policy Handbook. Based on that decision, employment contracts have been entered into between the City and any Department Head hired after July, 1995 (Public Works Director and Building Official). Those employment contracts have been necessary to define conditions of employment, and have included the establishment of department head status and the additional week of vacation subject to satisfactory performance. Based on this research, my previous recommendation to amend the Personnel Policy to convey department head status to both the Building Official and the Accounting Supervisor was in error. First, the existing employment contract with the Building Official already conveys department head status and provides for the additional week of vacation upon satisfactory performance. Second, it would be contradictory to the fact that department heads hired after July, 1995 are exempted from the Personnel Policy to now amend the Policy as I had suggested. Additional Week of Vacation for Department Heads I have researched the 1995 Council workshop minutes relative to one additional week of vacation for Department Heads in recognition for the time worked in excess of 40 hours per week subject to satisfactory performance (minutes attached). As you will note, the discussion focused primarily on the amount of hours worked by the Parks & Recreation Director.