05-14-2003 Council Agenda - Laserfiche WebLink

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As noted above, the Personnel Policy provision only applies to Department Heads hired on or before July 12, 1995. Subsequent Department Heads have entered into Employment Contracts with the City, and this provision has been included in those contracts. Accounting Supervisor It would be my recommendation that the Accounting Supervisor be conveyed the status of department head as I feel that both the level of responsibility required of her as well as her performance warrant that status. With the designation of department head, I would further recommend that an additional week of vacation be provided to the Accounting Supervisor subject to satisfactory performance. It should be noted that the Accounting Supervisor regularly works over 40 hours per week in the performance of her duties. As a non - exempt employee, the amount of' compensatory time that she earns in a given year exceeds the additional week of vacation that is being proposed. (To date, she has chosen not to claim it.) I can understand the concern about the ratio of department heads to regular full -time employees, and would suggest that an alternative would be to create categories of employees, i.e. department head, exempt, and non - exempt. If that is the desire of the Council, staff can prepare definitions for each category which would then be included in the Personnel Policy. Should the decision be to make the Accounting Supervisor position an exempt position rather than a department head, it would still be my recommendation to convey the additional week of vacation in recognition of the hours worked in excess of 40. In reviewing the Fair Labor Standards Act (League of Minnesota Cities Fact Sheet #2 attached), it is my feeling that the Accounting Supervisor meets the duties test for an exempt employee under the "Professional Exemption ". Should the Council support my recommendation to make the Accounting Supervisor a department head, then based on past practice, I will prepare an employment agreement between the Accounting Supervisor and the City. If the Council directs an alternative course of action, the specifics can be discussed at Wednesday's meeting. If the Council has any concerns with the Personnel Policy (updated copy has been provided as separate document), I would recommend that a workshop meeting be scheduled to discuss the Policy in detail. If you have any questions or require additional information, please contact me prior to Wednesday's meeting.