01-21-2003 Council Special Agenda

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Neighborhood Meeting Minutes Thunder Bay Road Improvements November 12, 2002 — 6:30 p.m. The City Administrator welcomed those present to tonight's neighborhood meeting to discuss possible improvements to the Thunder Bay Road from County Road D to the south end cul -de- sac. Those members of the general public attending are indicated on the sign -up sheet attached. Greg Schroeder, Public Works Director, Lee Elfering, City Engineer from Howard R. Green, and Joel Hanson, City Administrator were the City staff in attendance. The City Administrator reviewed the neighborhood meeting process and how it may or may not lead to a public improvement. He emphasized that we are seeking the neighborhood's input at to the need for this project before making a staff recommendation to the City Council as to how to proceed. The City Engineer then reviewed the project handout materials that were distributed to all in attendance. (A copy is attached.) He reviewed the deteriorated condition of this road despite its age of only 15 years. He noted problems with the asphalt surface as well as the curbing that has either heaved or settled. Staff also stated that need for drain tile is indicated given the conditions that are present and based upon the knowledge of the high water table that exists in this area. The recommended improvement would consist of removal of the existing blacktop, installation of drain tile near the curb line, spot replacement of about 700 lineal feet of curbing, and repaving with four inches of bituminous. Staff also noted that this will be the first time the City is using the "Rehabilitated Urban Street" portion of its assessment policy. At the conclusion of the staff presentation, the following questions and comments were discussed: Q.) Given the deterioration of this road in a rather short time span, is the road section that was constructed adequate? A.) The basis design seems adequate, but drain tile should be added to remove subsurface water that is being trapped within the road base due to the clay soils. The will alleviate the heaving settling problems that damaged the curbing and road section. • Q.) Does the project have to be done at this time? A.) Not necessarily. However, the longer we delay in correcting the problems that are present, the more damage that could result to the subbase materials and existing curb & gutter thereby increasing project costs. • Q.) If the project proceeds, could driveways be rebuilt to eliminate severe bumps caused by the existing surmountable curbing? A.) Yes, it is possible to do this. It was also noted that some of the curbing problems are at driveway locations. • Q.) The drainage from this area seems to run to the north. Water is standing long after storms. When this road was built, it was stated that only 134 grades were being used. Could we rebuild the grades to get of the water? - 4 2 -