06-27-2012 Council Agenda - Laserfiche WebLink

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Page 2 Reporting Requirements for receiving incentive payments in 2013 • File a report with the Office of the State Auditor by July 1, 2013. This report will consist of a resolution approved by the city council or county board declaring that: o The city has adopted and implemented the niinintuni 10 performance measures developed by the Council. o The city has implemented a local performance measurement system as developed by the Council. o The city has or w'ili report the results of the 10 adopted measures to its residents before the end of the calendar year through publication, direct mailing, posting on the entity's website, or through a public hearing at which the budget and levy will be discussed and public input allowed. The city has or will survey its residents by the end of the calendar year nn the. services /nchided in the performance benchmarks. • The city must also report the actual results of the performance measures adopted by the city. (" /his component is only required identities that were cerlifred for the program a prior )year). Using the League's survey tool For surveying residents in 2012, cities must indicate to the League that they want to participate in the joint survey effort at least by November 1, 2012. You need to allow enough time in calendar year 2012 to complete the survey in order to meet the OSA requirements! Grail Rachel Walker at rwalker(&Imc.org. League staff will need about a week to create each city's unique survey and to send out the unique URL. The survey instrument The League developed a brief survey instrument based on the ten city performance measures (see page 4). The survey will be an on -line survey hosted by Survey Monkey. Cities that want to offer a paper version can simply print out the survey and supply it to residents. Those cities will be responsible for the data entry work. Cities will be able to tailor the survey within reason (e.g. adding 1 -3 city specific questions). Those cities that do not have water and /or sewer service and therefore not using the water and /or sewer measurers will be able to substitute for those questions with city - specific alternatives (the attache survey offers some alternatives). Those cities that choose not to use the League - administered online survey can take the survey template to create their own survey and generate data necessary to meet the Auditor's reporting requirement. The legislation did not spell out any requirements for the survey element. Ideas for Cities Cities can survey residents in a variety of ways Add the performance measures questions to an existing annual survey that you do. Put a mail survey in your utility bill mailing. Feature a survey on your city website, 4