09-26-2001 Council Agenda - Laserfiche WebLink

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Mn/DOT Agreement No. 81650 Exhibit A performed at Contractor's own risk. State's Authorized Agent will have the sole authority to determine whether any claimed extra costs are reasonable under the circumstances and whether State will approve the extra costs. 13.4 State will not pay overtime rates for any overtime work or services performed by Contractor or a subcontractor unless State's Authorized Agent has specifically requested Contractor to do so in writing. When specifically authorized by State's Authorized Agent, overtime premium pay will be reimbursed as a direct cost for the overtime portion of the hourly rate and is not eligible for overhead costs or profit. 13.5 Reimbursement for travel and subsistence expenses actually and necessarily incurred by Contractor as a result of performance of this Contract will not exceed the amount defined in the Special Terms. Contractor will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Minnesota Department of Transportation Travel Regulations." Contractor will not be reimbursed for travel and subsistence expenses incurred outside the state of Minnesota unless it has received prior written approval from State for such out of state travel. The state of Minnesota will be considered the home base for determining whether travel is "out of state." 13.6 The final payment due Contractor will be based on actual acceptable costs as determined by an audit conducted by State. The audit will be conducted using the Cost Principles and Procedures set forth in the Federal Acquisition Regulations, 48 Code of Federal Regulations Section 31, or as modified by state policies and procedures. Based upon final audit, the final payment to Contractor may exceed the Total Contract Amount without amending this Contract. Article 14 14.1 Procedure for Payment Payments will be made by State within 30 days of Contractor's presentation of invoices and progress reports for services performed and the acceptance of such services by State's Authorized Agent as identified in Minnesota Statutes Section 16A.124. 14.2 Invoices for payment must be submitted by Contractor monthly to State's Authorized Agent in the form prescribed by State. Invoices must identify the cost for the services performed and/or goods delivered for the billing period and must satisfy the requirements listed below: 14.21 Each invoice must contain the following information: Mn/DOT Agreement Number, Mn/DOT contract invoice number (sequentially numbered), billing address if different from business address, and Contractor's original signature attesting that the invoiced services and costs are new and that no previous charge for those services and/or goods has been included in any prior invoice. 14.22 Direct nonsalary costs allocable to the work under this Contract, and defined in the Special Terms of this Contract, must be itemized and supported with invoices or billing documents to show that such costs are properly allocable to the work. Direct nonsalary costs are any costs that are not the salaried costs directly related to the work of Contractor. Supporting documentation must be provided in a manner that corresponds to each direct cost. 14.23. The original of each invoice and progress report must be sent to State's Authorized Agent for review and payment. 14.24 Contractor must provide, upon request of State's Authorized Agent, the following supporting documentation: a. Direct salary costs of employees' time directly chargeable for the services performed under this Contract. This must include a payroll cost breakdown February 2001 Page 61