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Minnesota Lawful Gambling <br />Internal Controls Form - LG201 <br />1 <br />Ii k__,I_,,L <br />Page 1 of 4 <br />11/97 <br />Organization Information <br />gLJwj on Name License Number < ��� ,el aiin � <br />4-a/474-60S <br />Developing Internal Controls for your Gambling Operation <br />Your organization is ultimately responsible for developing and using proper intemal controls, and is responsible for the <br />actions of your employees. The use of this form will help your organization identify key areas of concern and <br />responsibility when developing your comprehensive internal controls (operations). Your internal controls will only work <br />if they are properly developed, implemented, and maintained. <br />Gambling Manager Responsibilities <br />The gambling manager is the person who is in charge of the day -to -day activities of an organization's gambling operation. <br />The gambling manager supervises all of the gambling activity and the personnel who help run the operation (including <br />an assistant gambling manager, if any). <br />Board rule states that a gambling manager's duties include, but are not limited to, the following duties: <br />1. Supervising, hiring, firing, and disciplining all gambling employees. <br />2. Determining the product to be purchased and put into play. <br />3. Reviewing and monitoring the conduct of games. <br />4. Verifying all receipts and disbursements. <br />5. Verifying all inventory. <br />6. Supervising all licensing and reporting requirements. <br />7. Assuring that the organization is in compliance with all lawful gambling statutes and rules. <br />8. Assuring that illegal gambling is not conducted at any permitted premises. <br />_ The gambling manager must also ensure that required reports are properly filed with the Gambling Control Board, <br />the Department of Revenue, the IRS, and, if required, the local unit of govemment. <br />Assistant Gambling Manager (optional) <br />The assistant gambling manager, if any, can be <br />responsible for either: <br />• supervising, hiring, firing, and disciplining all <br />gambling employees (duty number 1, above).; <br />OR <br />perforrning three or more of duties 2 through 8 listed <br />above under "Gambling Manager Responsiblities." <br />One or more assistant gambling managers may be <br />employed if each assistant gambling manager: <br />• is directly supervised by the gambling manager; <br />is an active member or employee of the organization; <br />and <br />is not an assistant gambling manager for another <br />organization, except in a licensed bingo hall, as defined <br />and restricted in Gambling Control Board rules. <br />Gambling Manager and CEO Joint Responsibilities <br />Together, the CEO and gambling manager must establish, implement,. and have available for review a written system <br />for the following: <br />Accounting controls <br />Procedures and accountability for inventory control, opening and closing games, and auditing closed games. <br />Recording, counting, and depositing funds from gambling. <br />Security of gambling funds and equipment. <br />_ Expenditure of gambling proceeds for lawful purposes and aliowabie expenses as approved bythe organization's <br />membership. <br />Administrative controls <br />Develop administrative controls as part of the organization's business plan, showing how the organization is <br />structured and who is responsible for what. <br />_ Write a specific job description for each employee or volunteer. <br />PAGE 3 <br />