06-13-2000 Council Agenda - Laserfiche WebLink

Home Browse Search

MAYOR Michael L Fahey COUNCIL Beverly Scalze Jim LaValle Steve Morelan Bob Pedersen 515 Little Canada Road, Little Canada, MN 55117 -1600 ADMINISTRATOR (651) 484 -2177 / FAX: (651) 484 -4538 Joel R. Hanson Email: cityhall @ci.little- canada.mn.us MEMORANDUM TO: Mayor Fahey and Members of the City Council FROM: Joel Hanson, City Administrator DATE: June 9, 2000 RE: Little Canada Road Improvement Attached are memos from the City Engineer and Hoisington - Koegler relative to the bids for the Little Canada Road improvements as well as Spooner Park trail work, Aspen Pond trail work, and the sidewalk on Lakeshore Avenue between Australian and County Road C. I am also attaching the bid tabulation for your review that includes the three bidders and their respective unit prices for the proposed work scope. You will notice that the project cost has increased dramatically from the feasibility study. In my opinion, this is due to a better defined work scope, higher unit prices due to current economic conditions, the addition of work items not previously contemplated such as water main and sanitary sewer adjustments totaling $115,000, and the amenities portion of the project coming in much higher than estimated. The project without amenities does not pose a major concern given that Ramsey County absorbs the majority of these costs. Furthermore, these components tracked very close to the Engineer's estimates. The amenities work is another issue given the fact that these are City costs and that many of them are not eligible for Municipal State Aid (MSA) funding. I initially estimated the City contribution to this project to consist of approximately $406,000 of assessments and $412,000 of infrastructure capital improvement funds. Based on bid tabulations the sources of funds needed have increased to over $1.3 million. Without the use of MSA funding, these dollars will have to come from the Infrastructure Capital Improvement Fund and would be a significant hit to the fund balance. To address this concern, I have instructed the Engineers to pursue all possible methods to enable us to use MSA funds to offset this additional amount. (I hope to have more information on this possibility by Tuesday's meeting.) Based on conversations with the City Engineer and the Director of Public Works, I am prepared to recommend we award the bids for the street portions of the project but delay Page 92