08-22-2012 Council Agenda - Laserfiche WebLink

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We/ o Sad// Wangle MAYOR Bill Blesener COUNCIL Rick Montour John Reis Michael McGraw Shelly Boss 515 Little Canada Road, Little Canada, MN 55117 -1600 ADMINISTRATOR (651) 766 -4029 / FAX: (651) 766 -4048 Joel R. Hanson www.eLlittle-canada.mn.us MEMORANDUM TO: Mayor Blesener & Members of City Council FROM: Bill Dircks, Public Works Superintendent DATE: August 17, 2012 RE: Cell Phone Policy The City currently provides cell phones for ten employees and reimburses two additional employees for a portion of their monthly cell phone expense. Employees who have a City - provided cell phone or are reimbursed for a portion of their personal phone have all been deemed to need the phone for essential work functions. Phones have been issued to the entire public works and parks departments as well as a member of the recreation department and the building official. Another employee of the recreation department and the code enforcement officer are reimbursed for a portion of their personal cell phone expenses. Last winter the City switched cell phone providers due to a better deal and the option of additional services on the phones. This raised the issue of putting a cell phone policy together. The City has never had a formal cell phone policy and staff has determined that it would be in the City's best interest to put a policy together to address the various issues that go along with cell phone usage. A draft version of the policy has been included with this memo. Staff is checking on a few final issues and will have the final version of the policy at the meeting on August 22. A survey of neighboring cities was done to see what they were doing with regard to employees paying a share of the monthly cost to account for personal usage. The policy as written would put Little Canada near the middle for what employees are charged each month. The policy addresses cell phone care and usage, which employees may be assigned a phone, personal use of cell phones, payment, accessories, and damages to the phone.