03-10-1999 Council Agenda - Laserfiche WebLink

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The City has designated a Y2K team of key staff to implement a Y2K action program. The City Staff team will be identifying possible Y2K problems and develop contingency plans to help ensure public health and safety is protected. The team members are: Julie Manville -Camp, Accountant Greg Schroeder, Public Works Director Elizabeth Mursko, Assistant to City Administrator The Y2K team will take the following action steps: r Organization of City Efforts or Inventory \ Assessment & j".. Vendor Contact 2 Fixes & �� Contingency Testing Planning The team is in the process of drafting a policy statement establishing the City's goals and intentions related to the Y2K problem. The statement will make it clear to all city staff and the general public that the Y2K effort is a high priority for all city operations. This policy will support the development of comprehensive contingency and strategy plans to prevent and reduce the consequences of Y2K- related problems. The City Staff will keep a record of efforts related to Y2K awareness, assessment and resolution. The record will include minutes of relevant meetings, actions taken, and contacts with vendors. To ensure city Y2K efforts surrounding this policy are properly coordinated and timetables are adhered to, a city staff team member should be designated as the city's Y2K project coordinator. Elizabeth Mursko has been designated as the proposed Y2K project Coordinator pending City Council approval of resolution. (See Attached) Summary of Actions as of February 28, 1999 1. Proposed designation of Y2K project coordinator 2. Y2K Team has been formed. The team has established target dates of completion for this project. "Inventory ", "Assessment & Vendor Contact' will be completed by June 30, 1999. City system "Fixes & Testing" and "Contingency Planning" will be completed by September 30, 1999. Page 22