08-26-1998 Council Agenda - Laserfiche WebLink

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PARK USAGE FOR TOURNAMENTS POLICY The following guidelines are intended to govern the use of the City's park facilities for fund- raising tournaments. It is to be understood that City sanctioned groups will have first priority for use of the facilities in question. City sanctioned groups include Little Canada Recreations Association, Little Canada Canadian Days, and Little Canada Fire Department sponsored events. Other requests would have second priority, but must be Minnesota non - profit corporations, local teams or local community services organizations. To qualify as a local team, at least 50% of the members of that team must be Little Canada residents. To qualify as a local community service organization, that organization must maintain a Little Canada address. Access to the park facilities is limited to groups with a civic purpose. Access is not allowed to groups created for private benefit or groups, which are merely "social" in nature. Any non - sanctioned group will have to make written application to City staff. This application will document the group's purpose, background, key officials, and intended use of funds raised by the tournament. The staff will review the submittal and decide whether the group meets the parameters established. If the request were denied, the group would have the option to appeal staff's decision to the City Council. • Tournament usage is limited to Pioneer Park and/or Spooner Park. Access will be granted to the ball fields and bathroom facilities. Access to the concession stand area or other buildings is to be allowed only with specific permission by City staff. The group may be required to obtain a food service license from the Ramsey County Health Department and it is up to each group to contact the county to ensure regulatory compliance. • All reservations will be dealt with on a first come —first served basis. Tournament usage of park facilities is limited to six tournaments per year in Spooner Park and six tournaments per year in Pioneer Park. • The City may opt to require general liability insurance in the amount of 300,000 per injury/700,000 per occurrence, and have the City named as an additional insured under this policy. In all cases, an agreement that holds the City of Little Canada harmless and indemnifies it for any loss will be required from all groups not considered City sanctioned groups. • Any damage to park facilities during or as a result of a tournament shall be the responsibility of the tournament operators irrespective of the cause. • Alcoholic beverages may not be brought into the park except for licensed sales. • Any group desiring to sell alcohol as part of their tournament must purchase the required license /permit through the Little Canada City office. Page 42