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Way f S9S eanaala <br />MAYOR <br />Bill Blesener <br />COUNCIL <br />Rick Montour <br />John Keis <br />Michael McGraw <br />Shelly Boss <br />515 Little Canada Road, Little Canada, MN 55117 -1600 ADMINISTRATOR <br />(651) 766 -4029 / FAX: (651) 766 -4048 Joel R. Hanson <br />www. ci.little -c anada. mn. us <br />MEMORANDUM <br />TO: Mayor Blesener and Members of the City Council <br />FROM: Joel <Hanson, "City Administrator <br />DATE: September 21, 2012 <br />RE: Info Update <br />The following will be discussed at our workshop this coming Wednesday: <br />Paperless Agendas: <br />Terre Heiser, Manager of Roseville's IT Department (and our IT service provider) will be <br />present to help us discuss this topic. To aid in the discussion, we have attached an e -mail from <br />Terre, his report on this subject, and some sample policies dealing with this subject. It should <br />also be noted that these devices: used will not be part of the City's network nonmaintained by <br />Roseville's IT Department. <br />From staff's standpoint, we already make the packets available in electronic form. We also have <br />wireless capabilities at City Hall. Some other key issues we would need to consider are as <br />follows: <br />• Does the City own the device or do we provide an allowance for purchase by <br />elected officials? <br />• If an allowance is used, how frequently relative to technology advances and <br />length of service by individual officials. <br />• How is maintenance /repair handled? <br />• How are additional features handled? <br />Social Media: <br />A goal from 2011 was to Upgrade our Website /Social Media. To aid in your review of this <br />topic, I'm providing the following information: <br />✓ 2012 Action Plan (page 55) <br />✓ Survey of Social Media Usage by Suburban Ramsey County Municipalities (page 56) <br />✓ A League of Minnesota Cities (LMC) memo on Social Media and Cities Questions and <br />Considerations (pages 57 -68) <br />✓ A one page survey with comments on the use of Social Media by some other Minnesota <br />Cities (page 69) <br />✓ A document entitled "Other City's Responses to Social Media /Facebook" (pages 70 -72) <br />