09-26-2012 Council Agenda - Laserfiche WebLink

Home Browse Search

Council Member Burt asked what changes would be difficult to manage if the City went to the electronic method. Ms. Grider stated whether the packet was electronic or paper it was still the same amount of work for her department. Council Member Burt stated there was nothing that caused the need to move to Thursday delivery . Ms. Grider stated that there was because she and her management Staff could stay if the reports were running late and distribute them electronically without waiting for the print shop. Council Member Burt stated that was the case now. Ms. Grider stated Staff was trying to move away from the overtime. The overtime occurred with the Administrative Services Department Staff delivering the packet. Council Member Burt asked what situations the electronic packet created that made it more difficult to release on Wednesday afternoon or evening than at present. Ms. Grider stated that there were times when the packet process was running late that the libraries were getting them on Thursday. Council Member Burt stated that if they stayed with the same practice and all due efforts were made to get the packet out by the end of the day Wednesday, the workload did not increase. He asked why the Council Direction to release the packets on Wednesday should be revisited just because they were going electronic. He stated that there was no relationship between going electronic and needing to go to Thursday morning if nothing changed for the workload by going electronic. Ms. Grider stated that they were also trying to look at cost savings at the same time. Council Member Burt stated that was an issue when they adopted the policy to get the packets out on a Wednesday. He further stated that if on a separate issue Staff wanted to come forward and discuss with the Council the policy of getting the packets out on Wednesday was creating a burden on the City Clerk's office then they had a discussion, but that had nothing to do with this. FILENAME 9 39