09-26-2012 Council Agenda - Laserfiche WebLink

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South Portland City Council iPad Policy Section 1. Purpose August 19, 2011 The City Council acknowledges and agrees that the provision and use of an iPad will assist the members of the City Council in the efficient performance of their duties as City Councilors and thereby improve their service to the public. The use of the iPad will also reduce paper and photocopying costs. This policy is adopted by the City Council and constitutes its mutual statement of what are, and are not, appropriate uses for this important technology tool. The explicit privileges and restrictions set forth in this policy do not attempt to cover every situation that may arise in connection with the use of this new form of electronic communication. City Councilors acknowledge, understand and respect the underlying iPad, Internet and usage philosophy that forms the basis of this policy, including the understanding that only the City e -mail account will be used to conduct City business and that the City will no longer provide paper meeting packets to City Councilors. (One hard copy of the paper meeting packet will still be available at every City Council meeting.) Section 2. Receipt of iPad The City's Information Technology (IT) Department will issue City Councilors an iPad with 3G technology installed and a cover or case. (Any additional iPad accessories, such as keyboards, styluses, screen protectors, cables or adapters, shall be at an individual City Councilor's own expense and shall remain the property of the City Councilor at the end of the Councilor's term and service.) City Councilors have already or will each receive a separate e- mail account that shall be used to send City Councilors official City documents, including, without limitation, City Council agendas, staff reports, packets and the like as well as for City Councilors to send all e -mails relating to City business. The iPad will serve as the City Councilors' sole source of meeting packets; paper meeting packets will not be provided to City Councilors. City Councilors will have access to the Internet through the iPad. Before being authorized to access and utilize City computer and iPad equipment for Internet and e -mail communication, a City Councilor shall sign the City's iPad Agreement, a copy of which is attached hereto and incorporated herein: Section 3. Care of iPad City Councilors are responsible for the general care of the iPad that they have been issued by the City. iPads that are broken or fail to work property must be taken to the IT Department for an evaluation of the equipment. iPads must remain free of any writing, drawing, stickers or labels that are not the property of the City. Only a clean, soft cloth should be used to clean the screen. Section 4. Software on iPad 51