05-27-1998 Council Agenda - Laserfiche WebLink

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MINUTES Parks & Recreation Commission November 3, 1994 FIELD USAGE POLICY The Director distributed a memorandum to the Commission regarding a survey on ball field usage policies for tournaments that he had prepared since the last meeting. He indicated that he surveyed the six different cities that are listed in his memo as to what their policy was concerning use of their complexes as it relates to outside groups being able to reserve their fields for tournaments. The Director realizes that once a decision is made on use of the fields for outside tournaments, there will be a lot more criteria to establish and more policy to set on the subject. However, he felt that the Commission should settle the discussion on whether or not outside groups should be able to hold tournaments in the City. The Director felt that if the Commission decided that outside tournaments should not be held in Little Canada, there would be much less policy setting that would have to be made to deal with the existing people who run tournaments now; primarily the Little Canada Recreation Association. Holm asked what the other cities charge for outside use of the fields. The Director stated that he has that information available, but they are all so different in what they provide for the fee that it is hard to compare. Wehrle asked from a recreation standpoint, would there be a problem with letting outside groups use the park for tournaments. The Director stated that he did not think there would be a problem as far as the facility itself goes regarding wear and tear on it. Wehrle asked if the City was capable, with the staff it has now, to let groups come in on weekends to run tournaments while still providing the recreational programming that is needed. The Director stated that he does not use the fields at all on weekends and the fields are dragged regularly regardless if play is scheduled on them or not so there would be no problem. Johnson asked what type of outside groups would want to use the park. The Director stated that there are some non- profit groups that run tournaments in some of the neighboring cities such as the Jaycees. However, he has never really had someone approach him with that specific request. The Director stated that this summer, there were two tournaments held at Pioneer Park -- one by the Little Canada Recreation Association and the other through the Parks and Recreation Department. He feels the park could be utilized more, and it could be a revenue generator for the City. -5- Page 68