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Gaming Operations Internal Control (continued) <br />Responsibility of: Tkle: Action <br />10. Ter Colas & Steve Tul gr en Removes and retains any unsold and detective tickets. <br />11. Teri Colas & Steve Tulgren Counts total cash in the cash drawer separating the normal starting bank <br />from the net balance. <br />12. Linda Fahey & Jan $ herman Deposits and records net balance cash or secures it until it can be <br />deposited. <br />13 Teri Colas & Steve Tulgren Removes receptables and stores them in a secure area at the dose of the <br />day. <br />1aSteve Tulgren <br />1. ,Tan Sherman f. <br />Joon Kim <br />1. Linda Fahey <br />2. Jan Sherman <br />3, Jan Sherman <br />4. Linda Fahey <br />Checks serial numbers on a winning ticket to the game being played. <br />If the serial numbers do not match, does not pay the winner. <br />Fund Control and Record <br />Audits all closed games and records information on schedule B for the <br />Accountant monthly tax report. <br />1. Jan Sherman & R.PiJlsbury <br />Carol Vnuck <br />a Jan Sherman ge R Pi11Ghnry <br />3. Joon Kim <br />4. Joon Kim <br />5. Joon Kim <br />& Joon Kim <br />7 Jan Sherman & Joon Kim <br />Fund Control and Record -Ringo <br />Fills out bingo report forms for each occasion. <br />Conducts bingo according to the rules. Complies with prize limits. <br />Verifies that one or more checkers are used for each bingo occasion. <br />Verifies and records serial number of winning bingo card for prize of $100 or <br />more. <br />Accounting — Monthly Reports <br />'treasurer of organization may not account for gambling funds) <br />g.Richard Pillsbury <br />Joon Kim (Schedule C) <br />Linda Fahey Secretary <br />1aJan Sherman <br />Maintains gambling bank accounts . <br />Signs all checks from gambling checking account. <br />Maintains deposit records. <br />Maintains expense records. <br />Reconciles and maintains monthly bank statements. <br />Prepares monthly tax returns for each site (Schedule A: Site Accounting) <br />and a combined tax return for all locations. <br />Prepares and presents monthly reports to members. <br />Prepares and presents list of proposed allowable expenses and lawful <br />purpose expenditures to members for authorization. Prepares Schedule C and D <br />for monthly tax report. <br />Records authorization in the minutes of the organization. <br />Investigates variances and documents reasons for these variances. <br />REOUIRED ATTACHMENT -- Administrative Controls <br />1. Include diagram or illustrated flowchart showing how your organization is structured. This organizational chart should show who reports to <br />whom and how the chain of command is set up. <br />2. Include a narrative explanation of how the administrative duties are separated and explain the responsibilities of each individual in the <br />organizational chart. <br />(signature) <br />chief executive officer of IA title Canada Charity Plus, Inc. <br />(name of organization) <br />verify that the above information conforms in all respects to the objectives of internal control as outlined by state law and Gambling Control Board rules. <br />Attach to the Organization License Application or submit within 10 days of any change in information. <br />Gambling Control Board <br />Rosewood Plaza South, 3rd Floor —1711 W. County Road B <br />Roseville, MN 55113 <br />Page 48 <br />