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CITIES <br />Publication <br />Requirements <br />XVII -32 <br />MNA Manual Item: PUBLIC NOTICE <br />Publication Requirements <br />for Cities - PNRB changes <br />Nov. 27, 1984 <br />MNA Manual Iten on Major Publication Requirements for Cities <br />Listed below are the major publication requirements for Minnesota cities, as <br />well as a description of haw cities designate their official newspaper for <br />the printing of public notices. There of course are many other publication <br />requirements which may apply to cities at one time or another, but most of <br />these occur infrequently. <br />1. Council Proceedings: (Minnesota Statute 412.191, Subd. 3) <br />The basic requirement is that the official proceedings must be <br />published within 30 days of every regular or special meeting <br />of the council. However, there are several loopholes, as <br />follows: <br />a. A summary may be published, according to the statutory <br />definition (see Manual Item XVII -31); or <br />b. A "condensed version" of the official minutes may be <br />published, which includes actions on motions, <br />resolutions, ordinances, and other official proceedings; <br />or <br />c. The city may singly mail, at city expense, a copy of the <br />proceedings to any resident who requests such a copy. <br />d. In addition, cities with a'population of less than 1,000 <br />according to the most recent federal census are not <br />required to comply with any of these publication or <br />mailing requirements, but they may do so if they choose <br />to. <br />Despite the may exceptions to this require lt, it is <br />important to note that cities do have the authority to publish <br />minutes. Municipalities have generally quite strict <br />limitations on how they can spend public funds if there is no <br />specific statutory authority to do so. <br />2. Ordinances: (Minnesota Statute 412.191, Subd. 4) <br />The basic rule is that all ordinances passed by the council <br />must be published once. Again, however, there are some <br />exceptions. The council may have just a summary of the <br />ordinance published under the following conditions: <br />a. The council must determine that publication of the title <br />and a summary would clearly inform the public of the <br />intent and the effect of the ordinance; <br />b. The council must then by a 4/5 vote of all of its members <br />direct that only the title and the summary be published; <br />15 <br />- more - <br />