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HomeMy WebLinkAbout09-13-06 Council MinutesMINUTES OT THE REGULAR MEETING CITY COUNCIL LITTLE CANADA, MINNESOTA SEPTEMBER 13, 2006 Pursuant to due call and notice thereof a regular meeting of the City Council of Little Canada, Minnesota was convened on the 13th day of September, 2006 in the Council Chambers of the City CenCer located at 515 Little Canada Road in said City. Mayor Bill Blesener called the meeting to order at 7:30 p.m. and the following members of the City Council were present at roll call: CITY COUNCIL: Mayor Council Member Council Member Council Member Council Member Mr. Bill Blesener Ms. Barb Allan Mr. John Keis Mr. Jim LaValle Mr. Rick Montour ALSO PRESENT: City Administrator CiCy Attorney Cable TV Producer Mr. Joel R. Hanson Mr. Tom Sweeney Mr. Brandon Rickert Cable TV Producer Ms. Vanessa Van Alstine City Clerk Ms. Kathy Glanzer PARKS & Mayor Blesener presented Certificates of Appointment to the Parks RECREATION and Recreation Commission to Ruth Steinwall and Jim Fleischhacker COMMISSION and congratulated them on behalf of the Council. MINUTES Mr. LaValle introduced the following resolution and moved iCs adoption: RESOLUTION NO. 2006-9-202 -APPROVING THE MINUTES OF THE AUGUST 23, 2006 REGULAR COUNCIL. MEETING AS SUBMITTED The foregoing resolution was duly seconded by Allan. Ayes (5). Nays (0). Resolution adopted. VACATION Mayor Blesener opened the Public Hearing to consider the vacation of OF a drainage and utility easemenC on the shared lot line of Lot 1 and Lot 3, DRAINAGE Block 1, Finkelson Estates. It was noted that Che lot line between these & UTILITY two lots is being moved 25 feet. Therefore, Che existing drainage and MINUTES CITY COUNCIL SEPTEMBER 13, 2006 EASEMENT - utility easement is proposed to be vacated and new easements will be FINKELSON dedicated on the new lot line. There was no one presenC from the general public wishing to comment on this matter. Upon motion by Montour, seconded by LaValle, the public hearing was closed. Mr. Montour introduced the following resolution and moved its adoption: RESOLUTION NO.2006-9-203 -APPROVING THE VACATION OF CERTAIN DRAINAGE AND UTILITY EASEMENTS ON LOTS I AND 3, BLOCK I, FINKELSON ESTATES (2612 AND 2620 SPRUCE STREET) AS PROPOSED The foregoing resolution was duly seconded by Allan. Ayes (5). Nays (0). Resolution declared adopted. VACATION Mayor Blesener opened Che Public Hearing to consider the vacation of OF DRAINAGE certain drainage and utility easements over LoC 1, Block 1, Little Canada & UTILITY Mid Oaks. EASEMENT - LITTLE The City Administrator reported that Lot I, Block I, Little Canada Mid CANADA Oaks has been platted as part of The Preserve plat, and the appropriate MID OAKS drainage and utility easements have been dedicated as part of The Preserve. These new easements replace the easements proposed to be vacated this evening. There was no one present from the general public wishing to comment on this matter. Upon motion by Montour, seconded by Allan, the public hearing was closed. Mr. Keis introduced the following resolution and moved its adoption: RESOLUTION NO. 2006-9-204 -APPROVING THE VACATION OF CERTAIN DRAINAGE AND UTILITY EASEMENTS ON LOT 1, BLOCK 1, LITTLE CANADA MID OAKS AS PROPOSED MINUTES CITY COUNCIL SEPTEMBER 13, 2006 The foregoing resolution was duly seconded by Allan. Ayes (5). Nays (0). Resolution declared adopted. CONSENT Mr. Blesener introduced the following resolution and moved its adoption: AGENDA RESOLUTION NO.2006-9-205 -APPROVING THE CONSENT AGENDA WHICH CONTAINS THE FOLLOWING: xAPPROVAL OF THE VOUCHERS; *APPROVAL OF PARTIAL PAY REQUEST TO T. A. SCHIFSKY & SONS FOR 20067MPROVEMENTS The foregoing resolution was duly seconded by LaValle. Ayes (5). Nays (0). Resolution declared adopted. 2007 Blesener reported that the Council held a workshop at 6:00 p.m. this PRELIMINARY evening to review the 2007 Preliminary Budget. The action before the BUDGET Council this evening is to certify the 2007 Preliminary Budget, which would set the maximum amount that the City could levy for in 2007. Blesener noted that the City's 2007 Final Budget does not have to be adopted until December. Therefore, the City Council has a couple of months to work on the Budget and try to lower the levy amount. The City Administrator reported that the Preliminary Budget amount presented to the Council at the workshop was fairly high. Options for reductions were also presented, and the Council agreed on several. The Administrator reported that City staff is confident thaC the Budget increase can be held to a level of between 4.5% and 3.5%. The Administrator agreed that between now and December, additional work can be done to keep the levy increase as low as possible. Blesener noted that the proposed increase presented at the workshop was 7.92%, and during the workshop cuts were made to reduce that increase to 4.5%. The City Administrator indicated that he is aware of other cities proposing levy increases of 4.5%, also noting that White Bear Lake is proposing an increase of 1.9%, Shoreview 6.7%, and Ramsey County 6.2%. Blesener stated that for the 2007 Preliminary Budget he does not want to exceed a 4% increase, and wanted to continue to work to reduce the 2007 MINUTES CITY COUNCIL SEPTEMBER 13, 2006 Budget before the end of the year. The Council agreed. The City Administrator noted that a net levy increase of 4.0°lo results in a gross levy increase of 4.05%. Mr. Montour introduced Che following resolution and moved its adoption: RESOLUTION NO. 2006-9-206 -CERTIFYING THE PRELIMINARY 2007 TAX LEVY IN THE AMOUNT OF $2,273,903 WHICH RESULTS IN A GROSS LEVY INCREASE OF 4.05%AND A NET LEVY INCREASE OF 4.0% The foregoing resolution was duly seconded by Keis. Ayes (5). Nays (0). Resolution declared adopted. Blesener noted that this is the maximum level that can be established for the City's Cax levy. Again, the Council and staff will continue to work to reduce the levy before the final budget adoption. The City Administrator reported thaC the City's debt levy for 2007 will be $0. Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO.2006-9-207 -CERTIFYING THE CITY'S 2007 DEBT LEVY AT $0 AS PROPOSED BY CITY STAFF The foregoing resolution was duly seconded by LaValle. Ayes (5). Nays (0). Resolution declared adopted. Ms. Allan introduced Che following resolution and moved its adoption: RESOLUTION N0.2006-9-208 -CALLING FOR A TRUTH IN TAXATION HEARING ON MONDAY, DECEMBER 4, 2006, AT 7:00 P.M. FOR REVIEW OF THE PROPOSED 2007 BUDGET WITH A CONTINUATION HEARING TO BE HELD ON MONDAY, DECEMBER 11, 2006 AT 7:00 P.M. IF DETERMINED NECESSARY The foregoing resolution was duly seconded by Blesener. Ayes (5). Nays (0). Resolution declared adopted. MINUTES CITY COUNCIL SEPTEMBER 13, 2006 Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 2006-9-209 -CANCELLING THE DECEMBER 27, 2006 REGULAR COUNCIL MEETING AND CALLING FOR A PUBLIC HEARING TO CONSIDER ADOPTION OF THE 2007 FINAL BUDGET FOR WEDNESDAY, DECEMBER l3, 2006, AT 7:30 P.M. AS RECOMMENDED BY CITY STAFF The foregoing resolution was duly seconded by Montour. Ayes (5). Nays (0). Resolution declared adopted. 2006 The City Administrator reported Chat the 2006 Street Improvements are IMPROVEMENTS substantially complete. Therefore, he recommended that the Council declare project costs, order preparation of the assessment roll, and schedule assessment hearings for these improvements. The City Adminish•ator reviewed the 2006 Improvements which include street reconstruction, concrete curb and gutter, and drainage enhancements as well as estimated costs provided by the City Engineer. The improvements are as follows: Sextant Avenue from Savage Lane to Morrison Street; Morrison Street from Rose Lane to Demont Avenue; Rose Lane from McMenemy Road to the dead end; Savage Lane fi•om Sextant Avenue to south of Rose Lane; Savage Lane fi•om Rose Lane to the cul-de-sac; Ruth Street from Demont Avenue to Old County Road C; LaBore Road from Centerville Road to Desoto Street by mill and overlay. Mr. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 2006-9-2I0 -DECLARING COSTS FOR THE 2006IMPROVEMENTS AS PROVIDED BY THE CITY ENGINEER AND ORDERING THE PREPARATION OF ASSESSMENT ROLLS The foregoing resolution was duly seconded by Allan. Ayes (5). Nays (0). Resolution declared adopted. MINUTES CITY COUNCIL SEPTEMBER 13, 2006 Mr. Montour introduced the following resolution and moved its adoption: RESOLUTION NO. 2006-9-21I -CALLING ASSESSMENT HEARINGS FOR TUESDAY, OCTOBER 24, 2006 AS FOLLOWS: 6:00 P.M. - LaBORE ROAD 6:75 P.M. - RUTH STREET 6:45P.M. - SEXTANTAVENUE 9:I5 P.M. - SAVAGE LANE 7:45 P.M. - MORRISON STREET AND ROSE LANE The foregoing resolution was duly seconded by Blesener. Ayes (5). Nays (0). Resolution declared adopted. OASIS The City Administrator reviewed his report dated September 8, 200( PURCHASE recommending the drafting of a purchase agreement for the Oasis Market AGREEMENT property which is a key piece of property in the potential Viking Drive re- alignment project. The Administrator noted that the purchase agreement would contain contingencies relative to Che City's ability to assemble all the needed parcels as well as a satisfactory environmental assessment on the Oasis site. Mr. LaValle introduced the following resolution and moved its adoption: RESOLUTION NO.2006-9-2I2 -AUTHORIZING THE CITY ADMINISTRATOR AND CITY ATTORNEY TO PROCEED WITH DRAFTING A PURCHASE AGREEMENT FOR THE OASIS SITE AS OUTLINED IN THE ADMINISTRATOR'S SEPTEMBER 8, 2006 REPORT The foregoing resolution was duly seconded by Allan. Ayes (5). Nays (0). Resolution declared adopted. ORGANIZED The City Administrator reported that the City's Organized Collection COLLECTION Contract expires at the end of this year. He noted that collection rates CONTRACT have been frozen for a number of years, with tipping fees being the only variable rate. Given the fact that the disposal facility has been sold, Che Administrator indicated thaC there is some conce~ro Chat tipping fees will increase. MINUTUS CITY COUNCIL SPPTi;MB1;R 13, 2006 The Administrator reported that he has had a number of contract negotiation meetings with the City's haulers. The proposed contract that is before the Council this evening is the result of those meetings. The Administrator ouClined in detail Che key changes in the contract. These include Che following: o Implementation of single sort recycling; o Free pick up of yard waste from City-owned properties; o Spring Clean-Up Day on an every-other-year basis; o An added charge if the Hauler's fail to reduce fees associated with reduction in fuel costs or tipping fees; o Addition of a Fuel Surcharge; o Contractors receive proceeds from sale of recyclables and assumes risk for associated disposal costs; o Increase in insurance limits; o Elimination of televisions from recycables; o Increase in collection rates locked for afive-year period; o Option for the City to bill for organized collection service. The Council discussed the contract changes as well as reviewed the comparison of cities' collection rates both under organized collection and an open system. It was the consensus of the Council that the rates appear to be acceptable, provided that they can be locked for a seven year period versus the five years proposed. The Council noted that the addition of the fuel surcharge as well as the potential for tipping fee adjustments provides inflationary protections for the contractors. It was also noted that North St. Paul's and Vadnais Heights' contracts do not include fuel surcharges, but likely will when renewed. The City Administrator reported that the City Attorney has reviewed the proposed contract and suggested some changes. It was the consensus of the Council that should the haulers not be willing to agree to a longer contract terms, then organized collection services should be put out for bid. Mr. Keis introduced the following resolution and moved its adoption: RESOLUTION NO.2006-9-2I3 -APPROVING THE ORGANIZED COLLECTION CONTRACT AS PRESENTED BY THE CITY ADMINISTRATOR AND AS AMENDED BY THE CITY ATTORNEY WITH THE CHANGE IN CONTRACT TERM FROM FIVE YEARS TO SEVEN YEARS, AND AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO EXECUTE THE CONTRACT ON BEHALF OF THE CITY MINUTES CITY COUNCIL SEPTEMBER l3, 2006 The foregoing resolution was duly seconded by Blesener. Ayes (5). Nays (0). Resolution declared adopted. LIFT The City Administrator reviewed the City Engineer's report dated STATION September 13, 2006 recommending award of the General Repair bid for REPAIRS repair of the County Road B-2 and Jessica Court Lift Stations as well as rejection of all bids for the Little Canada Lift Station repair. The City Administrator noted that this work had been bid earlier in the year, and all bids were rejected because only one bidder met bid specifications. The specs were modified and all bidders have complied with the specs in submitting their bids. The Administrator noted that the City Engineer evaluated the bid proposals based on several criteria including cost, experience, support services, ease of operation, ease of maintenance, and reliability of equipment. He noted the results of Chat evaluation as outlined in the City Engineer's September 13°i report. While the Quality Flow Systems bid is lowest, the Public Works Department's preference is the Gorman-Rupp equipment bid by General Repair. The Administrator noted the Engineer's determination that there is significant value in the fact that City staff is familiar with the quality, service, and maintenance requirements of the Gorman Rupp stations. Mr. LaValle introduced Che following resolution and moved its adoption: RESOLUTION NO. 2006-9-2I4 -AWARDING THE GENERAL REPAIR BID FOR REPAIRS TO THE COUNTY ROAD B-2 AND JESSICA COURT LIFT STATIONS AS WELL AS REJECTING ALL BIDS FOR REPAIRS TO THE LITTLE CANADA LIFT STATION AS RECOMMENDED BY THE CITY ENGINEER IN HIS REPORT DATED SEPTEMBER I3, 2006 The foregoing resolution was duly seconded by Montour. Ayes (5). Nays (0). Resolution declared adopted. ADJOURN Mr. LaValle introduced the following resolution and moved its adoption: RESOLUTION NO. 2006-9-2I5 -ADJOURNING MINUTES CITY COUNCIL SEPTEMBER 13, 2006 The foregoing resolution was duly seconded by LaValle. Ayes (5). Nays (0). Resolution declared adopted. There being no further business, the meeting was adjourned at 8:17 p.m. (/~ ~_ illiam lesener, Mayor Attest ~- Joe anson, City Administrator