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HomeMy WebLinkAbout03-08-1989 Council AgendaAGENDA CITY OF LITTLE CANADA REGULAR COUNCIL MEETING March 8, 1989 * *6 :30 p.m. Workshop on Organized Collection A, 1. Call to Order - 7:30 p.m. 2. Roll Call Mayor Mr. Michael Fahey _ Councilwoman Mrs. Beverly Scalze Councilman Mr, William Blesener,_____ Councilman Mr. Rick Collova Councilman Mr, Jim LaValle Recording Secretary Clerk /Treasurer Mr. Joseph Chlebeck Attorney Mr. Thomas Sweeney Engineer Mr. Donald Carley _ planner Mr. David Licht Mr. Steve Grittman _ Guest 3. Approval of Minutes - February 22, 1989 Regular Meeting 4. Announcements ** *This agenda is subject to change by additions and deletions. B. PUBLIC HEARINGS Parties will be heard at 7 :30 p.m., or as soon as they may be heard. None C. PRESENTATIONS 5. Solid Waste Recommendations Motion: Council Recommends Motion by 2nd by ,� —_�___ Ayes Nays 6. Don Nelson Water Connection - Maplewood See Correspondence: Pages 1 -6 Motion to Approve the Water Connection: Motion by _____ .._.. 2nd by —_._. Ayes Nays __ Motion to Authorize the Attorney to prepare a Developer Agreement pertaining to the connection: Motion by _ 2nd by ____________ Ayes ____ Nays D. OLD BUSINESS None E. NEW BUSINESS 7, Engineer a. Approval of Division Nos, DD062024 and DD061089 See Correspondence: Pages 7 -8 Motion to approve assessment reapportionments: Motion by _______ 2nd by ___ —.�_ Ayes _ _ Nays __T 8. Attorney a. Reports if any F. COUNCIL REPORTS 9. Economic Development - Mr. Fahey 10. Public Safety - Mr, Fahey a, Recreational Fires See Correspondence: Page 9 Authorize Attorney to prepare Ordinance: Motion by 2nd by —__ Ayes _ Nays __- b, Roseville Multi-use Facilities See Correspondence: Pages 10-11 Proposed Resolution on Page 11 Motion by _ __ _ 2nd by Ayes Nays _______ c. Human Services - Licensing Group Homes See Correspondence: Page 12 Requesting to appear at a meeting to explain new regulation. 11. Utility - Mr. Blesener 12, Building and Zoning - Mr. Collova 13. Parks & Recreation - Mrs. Scalze 14, Administration - Mr, LaValle a, 1990 Census - Complete Account Committee See Correspondence: Pages 13 -20 Motion to have a Committees " to use existing structure: " no Committee Motion by — ____ 2nd by ,_ —�� Ayes ______ Nays _ b. MHFA Revolving Loans - Low Income See Correspondence: Pages 21-24 Passed Resolution: Page 21 Motion by ___ _� -- 2nd by —�_ —_ Ayes ____ Nays .— 15. Adjourn Motion by - -- — 2nd by — ____ Ayes ___ Nays v___ CORRESPONDENCE TO AGENDA CITY OF LITTLE CANADA REGULAR COUNCIL MEETING March 0, 1989 PAGES CONTENTS 1 -6 Don Nelson Water Connection - Maplewood 7-8 Division Nos, DD062024 andDD061009 9 Recreational Fires 10 -11 Roseville Multi -use Facilities 12 I -Iuman Services Licensing Group Homes 13 -20 1990 Census - A Complete Count Committee 21 -24 MHFA Revolving Loans Low Income ASSOCiATES,.IN( Consultluy Engineers —land Surveyor, February 23, 1989 500 West Highway 96 St, Paul, Minnesota 55126 484-3301 Mr. Don Nelson 2830 Keller Parkway Maplewood, MN 55109 RE: WATERMAIN PROJECT ON ARCADE STREET IN LITTLE CANADA (Gervais Overlook) Dear. Mr., Nelson: We have reviewed the plans for watermain to be constructed on Arcade Street in Little Canada. We find the plans acceptable and would recommend approval with the addition of two gate valves at the intersection of Arcade Street and Gervais Avenue. Yours truly, /) Donald 0. Carley, P.E. Vice President DOC /kt Page 1 CITY OF LITTLE CANADA RAMSEY COUNTY, MINNESOTA Office of: JOSEPH G. CHLEB ECK, Clerk 515 Little Canada Road Little Canada, Minn. 55117 484 -2177 Mr, Donald Nelson 2830 Keller Parkway Maplewood, MN 55109 February 23, 1989 RE: Water Connection - City of Little Canada Gervais Overlook Addition Dear Mr. Nelson: The following items will be necessary for approval of the water connection to Little Canada for the above - mentioned plat: 1. A City connection fee of $55,510 must be paid to the City of Little Canada up front. 2. A developer's bond or letter of credit in the amount of $20,000 for construction of that portion of the watermain within Little Canada. 3. A copy of the contractor's certificate of insurance and bond. 4. A permit from Ramsey County to work on the right-of-way. 5. Little Canada is proposing to bill for the water usage; however, St. Paul may also be charging you for a connection fee. Check this matter out with Maplewood. 6. Since Little Canada may be billing you for the water, we will also maintain that portion of the line within the City of Little Canada. The City of Little Canada will inspect that portion of the construction within Little Canada and the developer will be billed the cost for inspection. Page 2 MAYOR Michael Fahey COUNCIL Baveriy Scalze Bill Blesener Rick Collova Jim LaValle Mr. Donald Nelson February 23, 1989 Page 2 This matter will be on the City Council's agenda on March 8, 1989 for final approval. Sincerely, Joseph G. Chlebeck Clerk /Treasurer JGC:kpv Page 3 VOTO, Tt \UTGES, RED., ■I H & CO., LTD. l'LRII(Hon IIIR Al COO NI \NI, Its. Birch Lake Prote»ional Building • 1310 E. Hwy. 96 • White Bear Lake. NIN 55110 • Phone 426 -3263 \\)1,1010.S11. VOTO, CPA ROBER( G. TAUTCES. CPA % IAMES 5. REDPAIM. CPA September 16, 1988 Mr. Joseph G. Chlebeck Clerk- Treasurer City of Little Canada 515 Little Canada Road St. Paul, MN 55117 Re: NON - RESIDENT CONNECTION CHARGES Mr. Donald G. Nelson Dear Joe: Mr. Nelson's development is in the City of Maplewood in an area not presently served by water. Mr. Nelson will be installing his own lateral lines but will connect to Little Canada's water system. Key variables by which to compute the non - resident connection charge are esti- mated to be as follows: 1. Estimated lineal footage of properties to be connected is approximately 1,275 feet consisting of thirteen proposed parcels. 2. Estimated equivalent SAC units is thirteen consisting of one each per proposed single- family dwelling. 3. Estimated fair market value of completed facilities is approximately $2,925,000 consisting of thirteen single- family dwelling at $225,000 4. Estimated assessed value of completed facility is approximately $755,820 consisting of thirteen single- family dwelling at $58,140 per unit based upon 1983 formulas. Page 4 1 MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • PRIVATE COMPANIES PRACTICE SECTION MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS GOVERNMENT FINANCE OFFICERS ASSOCIATION • MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS Mr. Joseph G. Chlebeck City of Little Canada :.ugust 30, 1984 Page 2 ESTIMATED FEE CALCUALTION Description Water 1. LATERAL FEE None 2. TRUNK FEE: A. Assessment Fee: (1) Lineal Foot Factor: (a) 1,275 feet @ $12.98 (2) Unit Charge: (a) 13 units @ $250.00 B. Tax Levy Fee: (1) 755,820 @ .047247 $16,550 3,250 35,710 Total $55,510 I advised Mr. Nelson that the computations were estimates only and that the variables would have to be verified before being finalized. The key variable will be estimated fair market value of the completed facilities. I have used $225,000 per unit estimate for the above computations. For your information; a $10,000 per house chadge in market value would change the total connection charge (for the thirteen houses) by $1,720. Please review the above data for appropriateness. I have excluded the lateral fee entirely based upon Mr. Nelson's description of the development project. If this is not true, it could add an additional $78,000 to the fee. However, Mr. Nelson stated that he was to be installing his own laterals and that he would be connecting to the Maplewood Sanitary Sewer System. If you have any questions or see any problems with these assumptions, please don't hesitate to call. Sincerely, VOTO, TAUTGES, REDPATH & CO., LTD. Robert J. Voto, CPA RJV /bjt cc: Correspondence File Non - Resident Connection Charges File Page 5 Proposed Water Main for GERV AlS OVERLOOK City of Maplewood 1,-Pro PeI[d e O/P Wa lv, Ma•ai--, y, •'a \ ARCADE <' Sr — — '� } City of Little Canada Page 6 OU MCNENNA D.,eclo, OGER VIN Aeet m.ector DEPARTMENT OF TAXATION AND RECORDS ADMINISTRATION COUNTY OF RAMSEY 113-138 COURT HOUSE ST. PAUL, MINNESOTA 55102 February 24, 1989 Joseph G. Chlebeck, Clerk City of Little Canndn 515 Enst Little Canndn Pond Little Canada, Minnesota 55117 RE: Division A DEC690o4 01 V ISION MANAGE ns RICHARD 0 WARO Peoae,,y Velu,tion IEONARO V. OLSON Revenue C. THOMAS OSTHOFF PEGGY RECTOR Recur JOHN C. M(IAUCHUN Abilene, Ture end Ownership 07-29- 27 -32- 0003 -6 (53- 93000 - 040 -01) The above property 1s subject to the following assessments for local improvements: WM 81 -5 By reason of a conveyance or platting, this property has now been divided as follows: (1) through (2) Please apportion the assessments according to the above descriptions and furnish this office with a certified copy of the resolution. A copy of the letter and division are being sent to the clerk and the Engineer at the same time to speed up the turn - around time. We will accept the Engineer's figures as soon as they are ready. We will attach the resolution to the Engineer's copy of the reapportionment when the resolution from the Council reaches us. If you have any questions, please call Tax Accounting Section at 298 -4071. CITY OF LITTLE CANADA NAME OF ASSESSMENT: WM 81 -5 ORIGINAL: 07- 29- 22 -32- 0003 -6 REAPPORTIONMENT: 07- 29- 22 -32- 0006 -5 07- 29- 22- 32- 0007 -8 11,276.50 6,542.27 4,734.23 Very truly yours, LEONARD F. OLSON Ma er Re•. e Division eIA MP Hat /614.1"0 leodore B. Anderson, Supvr. Tax AC.cnuntlnn Rantlnn I By DIVISION t DD062024 D.P. A 5213 AUD. E 5213 Page 7 1 CD A sa 001 (4) !STEREO .350_9.9(1. Iii. ae LITTLE CANAD MALL ADD, (, r.. (._ P rart RAMSEY COUNTY 00 MCKENNA Director ROGER VIK Ass, Duecb, DEPARTMENT OF TAXATION AND RECORDS ADMINISTRATION COUNTY OF RAMSEY 113138 COURT HOUSE ST. PAUL, MINNESOTA 55102 February 74, 1909 Joseph G. Chlebeck, Clerk City of Little Cnnade 515 Eest Little C•nad^ Bond Little Canada, Minnesota 55117 DIVISION MANAGERS RICHARD 0 WARD Property vnueoon LEONARDF OLSON Rer C. THOMAS OSTHOFF PEGGY RECTOR aeca,0, JOHN C. MELAUGHLIN Amn,n, Tait end Owne„d,R RE: Division X ocoA1$,8n 05-29-,2-27-0001-7 (53- oo500- 05o - ^8) 0006 -^ The above property is subject to the following assessments for local improvements: swn -87 -8 By reason of a conveyance or platting, this property has now been divided as follows: (1) through (5) Please apportion the assessments according to the above descriptions and furnish this office with a certified copy of the resolution. A copy of the letter and division are being sent to the clerk and the Engineer at the same time to speed up the turn- around time. We will accept the Engineer's figures as soon as they are ready. We will attach the resolution to the Engineer's copy of the reapportionment when the resolution from the Council reaches us. If you have any questions, please call Tax Accounting Section at 298 -4071. D.P. 8 576,7 D.P. 1 D.P. 1 Co. Auditor 4 5767 Co. Auditor 4 Co. Auditor 4 Co. Auditor 8 Very truly yours, LEONAR Man er/eve Division BY �LEC /V .0 I iy/ Theodore B. Anderson, Supvr. Tax Accounting Section D.P. I D.P. 4 D.P. 4 CITY OF LITTLE CANADA NAME OF ASSESSMENT:. S ORIGINAL: 05- 29- 22 -22- 0001 -7 05- 29- 22 -22- 0006 -2 REAPPORTIONMENT: 05- 29- 22 -22- 0008 -8 05- 29- 22 -22- 0009 -1 05- 29- 22 -22- 0010 -1 05- 29- 22 -22- 0011 -4 05- 29- 22 -22- 0012 -7 Page 8 Co. Auditor 4 Co. Auditor 4 Co. Auditor 4 Co. Auditor I DIVISION 400061899 ''I D.P. 85767 HAUD. 85767 7,529.23 22,656.87 10,664.75 3,661.57 6,154.95 5,569.34 4,135.49 RECREATIONAL FIRES * Call dispatcher - give name, address, telephone number, and time of fire. * The recreational fire should be at least 35' from your own or neighbors' buildings. * Size of fire - 3' x 3' x 3'. * Pit or fire ring. * 35' away from uncut lawn or grass 2" or higher. * Hose hooked up to water supply available. * Must be attended and extinguished when leaving. * Wind of less than 10 m.p.h. * Clean wood only. No accelerants Page 9 1Y sl I&1 S E ]?y t ft �f?SIVAYT 'r 41i� Ifu . TA Lehi DEPARTMENT OF PARKS AND RECREATION February 26, 1989 Michael Fahey, Mayor City of Little Canada 515 E. Little Canada Rd. Little Canada Mn., 55117 Dear Mayor Fahey, The City of Roseville is again asking for your support for the development of the Minnesota Oval. This is a multi -use facility that has been included in the Minnesota Amateur Sports Commission recommended bonding bill which includes a 400 meter Speedskating track, an artificially- refrigerated Bandy rink and an all- weather Soccer field. It is our belief that this facility will be of great benefit to the entire north suburban area. It would certainly provide an excellent recreation facility that would be open to all citizens of Minnesota as well as an enhancement to our economic base. We would appreciate a resolution of support from your Council for the Minnesota Oval. Please send the resolution to my attention at Roseville City Hall, 2660 Civic Center Drive. Thanks, again, for yourcontinued support and cooperation. S ince FRANK J. ROG,Kyor City of Roseville FJR /bf Page 10 2660 (:1V1(1. ( :i';A"1'L:l; 1)EZ1V'i: K(>51s\ 11,L1'; 11111`11\11',1-1() '1'.A 4 55113 > 613-- 4<%0- _'.'.(:11 PROPOSED RESOLUTION WHEREAS, the Metropolitan Council has determined that there is a need for a 400 meter, artificially- refrigerated Speedskating and Bandy Rink in the Metropolitan area, and WHEREAS, the Minnesota Amateur Sports Commission has endorsed and recommended this to be included in the Minnesota State Bonding Fund, and WHEREAS, the Roseville Ad Hoc Citizens' Speedskating Committee has selected a site in the City of Roseville, and WHEREAS, this site is strategically located in the Metropolitan area with excellent access from I -35W, I -35E and 36, and WHEREAS, the largest concentration of speedskaters is in the City of St. Paul and northern suburbs with this area producing a majority of the speedskaters currently on the national team, and WHEREAS, there are few metropolitan facilities in the northern suburbs as compared to other areas, NOW, THEREFORE, BE IT RESOLVED, that the City of supports the City of Roseville's proposal to locate the Minnesota Oval, a national multi -use, recreational facility, in their community, and BE IT FURTHER RESOLVED, that a copy of this resolutin be provided to the City of Roseville. Page 11 Community Human Services Department 160 East Kellogg Boulevard Saint Paul, Minnesota 55101 (612) 298 -5351 (612) 298 -4014 (TDD) February 27, 1989 Mayor Michael Fahey City of Little Canada /Mr. Joseph G. Chlebeck City Clerk- Treasurer 515 East Little Canada Road Little Canada, Minnesota 55117 Dear Mayor Fahey and Mr. Chlebeck: County Commissioners Warren W. Schaper Chairperson Diane Ahrens John T Finley Ruby Hunt Duane W. McCarty Hal Norgard Donald E. Salverda Terry Schutten Executive Director You are probably aware of a proposal for a new law (Senate File 235 and House File 222) which would make changes in the Minnesota Human Services Licensing Law and affect the way in which human services facilities are treated in city zoning codes. Senator Marilyn Lantry developed this legislation in response to issues which the City of St. Paul has had with the concentration of facilities in the City and the distances between such facilities. At the request of the Ramsey County Executive Director, Nancy Homans from St. Paul's Planning and Economic Development Department and I have made several formal presentations to suburban city councils and planning commissions. We have also spoken to the League of Ramsey County Local Governments. Our next presentation will be to the Falcon Heights City Council, Planning Commission, and Human Rights Commission on March 1 at 7 p.m. If your City Council or Planning Commission is interested in this topic, we can schedule a presentation to them on the legislative development process, the philosophy behind community placement, and the details of the proposed law. Please give me a call at 298 -4612 if you have questions or to schedule a date for a presentation. Sincerely, Susan\ B. Smith Planning Manager cc: Nancy Homans Page 12 D- 3307(L) (1-89) FROM THE DEPUTY DIRECTOR BUREAU OF THE CENSUS UNITED STATES DEPARTMENT OF COMMERCE Bureau of the Census Washington, D.C. 20233 OFFICE OF THE DIRECTOR In preparation for the Bicentennial Census of this Nation, April 1, 1990, the Census Bureau has developed various operational and promotional programs to make it the most successful census ever. Local and American Indian tribal governments, as major users and beneficiaries of results, can play a vital role in ensuring the completeness of the count. This letter introduces a key promotional instrument for governments, the Governments Promotion Handbook. This handbook contains guidelines to assist you in designing a Complete Count Program to publicize actively the census in your area. The handbook presents three broad approaches to promoting the census in your area, We encourage you to use these approaches separately, in combination, or in concert with your individual ideas to achieve a complete count. 1. Complete Count Committee We recommend establishing a Complete Count Committee to plan and implement local promotional activities. The committee is a voluntary working group composed of influential government officials and community leaders. Our experience shows that a committee is one of the most effective means of involving community leaders in the census and establishing the importance and credibility of the 1990 census to community members, Of course, in your community, there may be more effective existing structures or programs for planning and implementing local promotional activities. If so, we encourage you to use them. 2. Government Employee Initiative Government employees working in the community can be a significant force in census promotion. Thus, the goal of this initiative is to make government employees "census smart" by suggesting a series of awareness activities that governments can implement for their employees. 3. Promotional Mix This option provides a medley of stand -alone activities from which governments can select to implement individually or in some combination. All promotional activities carry suggested timing. These times coincide with specific operational and promotional efforts by the Census Bureau. If governments implement promotional activities, we will create the kind of cooperative nationwide awareness campaign necessary for a successful Bicentennial Census. We would appreciate knowing your plans to organize a Complete Count Program. Please complete the enclosed form and return it to the Regional Census Center for your State listed on the reverse side of the form. We hope this information is useful in planning your local promotional program. We look forward to working with you. ncerely, . KIN ANNON Enclosures Page 13 Regional Census Centers Mr. Arthur G. Dukakis Regional Director Bureau of the Census Fourth Floor 441 Stuart Street Boston, MA 02116 -5000 (617) 421 -1421 Ms. Sheila H. Grimm Regional Director Bureau of the Census Regional Census Center 16th Floor 221 W. 41st Street New York, NY 10036 -7294 (212) 997-1990 Ms. LaVerne Vines Collins Regional Director Bureau of the Census Third Floor 441 North 5th Street Philadelphia, PA 19123-4090 (215) 597 -1990 Mr. Dwight Dean Regional Director Bureau of the Census Suite 200 27300 W. 11 Mile Road Southfield, MI 48034 -2244 (313) 354 -1990 Mr. Stanley D. Moore Regional Director Bureau of the Census Suite 5501 2255 Enterprise Drive Westchester, IL 60154 -5800 312) 531-1990 Mr. Marvin L. Postma Regional Director Bureau of the Census 10332 NW Prairie View Road PO Box 901390 Kansas City, MO 64191 -1390 (816) 891 -7470 Mr. Leo C. Schilling Regional Director Bureau of the Census Suite 500 101 Stewart Street Seattle, WA 98101-1098 (206) 728-5500 States Serviced by Region Connecticut Maine Massachusetts New York -PT. New Hampshire Rhode Island Vermont New York -PT. Puerto Rico Virgin Islands Delaware Maryland New Jersey Pennsylvania Michigan Ohio West Virginia Illinois Indiana Wisconsin Arkansas Iowa Kansas Minnesota Missouri Oklahoma Alaska Hawaii Idaho Montana Oregon Washington Nevada Regional Census Centers —Con. Mr. Willliam F. Hill Regional Director Bureau of the Census 3410 Saint Vardell Lane Charlotte, NC 28 21 7 -1 355 (704) 521 -4400 Mr. James F. Holmes Regional Director Bureau of the Census Regional Census Center Third Floor 1375 Peachtree St., NE Atlanta, GA 30309-3112 (404) 347 -5443 Mr. John Bell Regional Director Bureau of the Census Suite 210 6303 Harry Hines Boulevard Dallas, TX 75235 -5228 (214) 767 -7448 Mr. William F. Adams Regional Director Bureau of the Census 6900 W. Jefferson Avenue Lakewood, CO 80235 -2307 (303) 969 -7750 Mr. John Reeder Regional Director Bureau of the Census The Valley Corporate Park, Building #1 16300 Roscoe Boulevard Van Nuys, CA 91 406 -1 21 5 (818) 983 -6511 Mr. John Reeder Regional Director Bureau of the Census 400 2nd Street San Francisco, CA 94107 -1400 (415) 536 -6210 Page 14 States Serviced by Region —Con. District of Columbia Kentucky North Carolina South Carolina Tennessee Virginia Alabama Florida Georgia Louisiana Mississippi Texas Arizona Colorado Nebraska New Mexico North Dakota South Dakota Utah Wyoming California California Chapter I1. Complete Count Program The Census Bureau is initiating a number of promotional and operational projects, at the national and local levels, to obtain a complete and accurate count. (See chapter III, section B for some of those projects.) However, local and American Indian tribal governments are in a unique position to add essential reinforcement, at the local community level, of the importance of being counted. Governments have a positive image as service provider to the community at large; they have direct access to residents through various communication channels; and they employ a part of that community (in some cases a significant part). A local, tribal, or village government employee who understands the value of a complete count becomes a natural, valuable census outreach worker. This section suggests promotion activities and a struc- ture to plan and implement those activities that will take advantage of your unique position in the community. Working together we can achieve a complete and accu- rate 1990 census count. A. Complete Count Committee 1. Role of the Complete Count Committee For any census to be successful, it must have the basic support of the population. The Complete Count Committee is a reflection of the impor- tance of the cooperative relationship and joint commitment by the Census Bureau and all com- munities that are needed to make the 1990 cen- sus a success. The basic role of each Complete Count Commit- tee is to plan and implement local publicity and outreach activities which will: • Make everyone in the community aware of the 1990 census. • Motivate everyone to participate in the census by appealing to self - interest and explaining the purpose and importance of the census to the community. The activities of each Complete Count Commit- tee will enhance the Census Bureau's outreach and publicity efforts by spreading the census message directly. to the local community. Of course, in your community other structures for planning and implementing local promotion activ- ities might be more effective. If so, we encourage you to use such structures. 1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK 2. Organizing a Complete Count Committee The Complete Count Committee should be a working committee, not merely a symbolic one. Local political situations should not be reflected in the organization or activities of the Committee since the census is a program that affects and needs the participation of everyone in your com- munity. (a) Appointing a Chairperson and Committee Members The chairperson and members of the com- mittee should be well- respected and influ- ential men and women from all segments of the community; for example, business, labor, government, homeless, religious and edu- cational organizations, neighborhood asso- ciations, and ethnic and minority organiza- tions. All of the people appointed to the committee should be willing to invest time, resources, and energy in this project. (b) Naming Your Committee You may wish to call your committee some- thing other than a Complete Count Commit- tee. We are providing a few suggestions. (1) 1990 TOP Committee — Total Outreach Partnership (2) 1990 ACTION Committee — Awareness and Cooperation Through Involvement of Our Neighborhoods Page 15 (3) 1990 CALL Committee — ness at the Local Level (4) 1990 TAP Committee ness Partnership (5) The 1990 Census Committee of your area's name Census Aware- - Total Aware- add (c) Period of Service The committee chairperson and other mem- bers should be appointed by the highest - elected official to serve from April 1989 through June 1990. You may wish to plan and strategize even earlier than April 1989. This period should allow sufficient time in advance of Census Day to plan and carry out COMPLETE COUNT PROGRAM 5 promotional activities geared toward encour- aging cooperation at the beginning of the enumeration period. Since the census is not taken in one day, the activities of the com- mittee should continue for most of the col- lection process, with the peak impact of the committee targeted towards April 1, 1990. (d) Appointing a Government Liaison With the Committee The highest - elected official may wish to name a staff member of the government to serve as a liaison between the Regional Census Center and the committee and perform admin- istrative functions such as meeting logistics, typing, filing, mailing, and so forth. (e) Forming Subcommittees The chairperson may wish to divide the members of the committee into subcommit- tees based on the activities that the commit- tee plans to undertake. As an example, a subcommittee might be established to over- see the printing and distribution of posters and flyers to be used throughout the com- munity. A second subcommittee might be responsible for the preparation of pro bono public service announcements featuring local celebrities and officials for use on radio and television. A third subcommittee might want to use direct mail, the news media, special events, and special speakers to help pro- mote the census. evaluation of the Complete Count Commit- tee Program.The RCCs have responsibility for implementing the collection and promo- tion activities at the local level. 3. Suggested Meeting Schedule and Agendas (a) Committee Formation Meeting, February 1989 • Highest - elected official confers with staff and other leaders regarding Complete Count Committee objectives, functions, and types of activities to be undertaken. • Discusses the total membership of the Committee. • Considers names of prospective mem- bers making sure the committee member- ship represents a broad cross section of the community. • Highest - elected official names committee chairperson. • Highest - elected official or representative sends a letter of appointment to each committee member. • Suggests topics for initial meeting. • Sets date and place for the initial meeting (April 1, 1989). • Chairperson notifies all members by let- ter, stating the time and date of organiza- tion and planning meeting. (f) Announcing the Formation of the Commit- (b) tee We strongly suggest that you publicize your effort to support the census. We have pro- vided a sample press release that can be used in announcing the formation of the Complete Count Committee to the public. Spaces have been left blank in which the community's name, the highest - elected offi- cial's name, and the names of the commit- tee members can be inserted. This is simply a suggested format. (g) Reporting We would appreciate receiving documenta- tion of the activities of your Complete Count Committee for use in evaluating the success of the program. News clippings, texts of speeches, copies of promotional materials developed, and activity calendars are all examples of items that can be used in the documentation. A copy of any final report might also be forwarded by the local gov- ernment to the Regional Census Center (RCC) P a g e (See appendix B) as its contribution to our Organization and Plan of Action Meeting(s), April 1989 • Issue press release on the formation of the committee. • Arrange photo opportunity for the Com- plete Count Committee. • Announce welcome by highest - elected official or representative. • Have a briefing on committee objectives, functions, and types of activities to be undertaken by the chairperson. • Select and name committee secretary to maintain records, notes of proceedings, and other documentation. • Answer questions and ask for sugges- tions about committee tasks, duties, pro- cedures, and so forth, from committee members. • Request preliminary, on- the -spot commit- ments from members on kinds of assign- 1 6 ments they will undertake within overall guidelines. 6 COMPLETE COUNT PROGRAM 1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK • Develop a plan of action, including time- table and task assignments (for Precen- sus, Census Week, and post- Census Day activities), based on recommended com- mittee activities and new ideas that the members present. • Schedule date for regular meetings. • Suggest additional names of prospective members. • Other business. (c) Regularly Scheduled 1989 Meeting(s)— Status Report • Reports on assigned tasks accomplished. • Reports on tasks remaining until Census Day. • Reports on precensus assignments (including plans for "Census Week "). • Sets time and agenda for next meeting. • Provides written status reports on a quar- terly basis. (d) January 1990 Status Report NOTE: Beginning January 1990, Complete Count Committees should meet at least monthly. • Reports on assigned tasks accomplished. • Reports on tasks remaining until Census Week. • Reports on precensus assignments (including plans for "Census Week "). • Reviews and finalizes postcensus "There's Still Time" activities. • Sets time and agenda for February meet- ing. (e) February 1990 Status Report • Reports on precensus efforts and results. • Reviews Census Week plans. • Reports on postcensus plan. • Sets time and agenda for March 1990. • Plans made for the highest - elected offi- cial to issue a proclamation in support of the census. (f) March 1990 Status Report • Reports on census activities. • Reviews of plans for postcensus activi- ties. • Sets time and agenda for April meeting. page (g) April 1990 Status Report • Reports on remaining postcensus plans. • Sets time and agenda for May meeting. (h) May 1990 Status Report • Reports on postcensus efforts and results. • Discusses preliminary draft of commit- tee's evaluation and recommendations on the Complete Count Program. (i) June 1990 Final Meeting • Presents final committee report on the Complete Count Program. • Acknowledges members of the commit- tee for their participation, support, and assistance. 4. Recommended Complete Count Committee Activ- ities These are just a few examples of the many supportive outreach and publicity activities which the committee could undertake to best comple- ment the national promotion effort. Of course, committees are encouraged to include their own ideas. To implement many of these activities successfully, the committee will need a local source of funding or donated materials and ser- vices. Obtaining these types of commitments for funds, materials, and services should be a first priority of the committee and its members. (a) Precensus Activities Now - 03/22/90 Media • Arrange media conference announcing formation of a Complete Count Commit- tee. • Organize a preview of public service announce- ments distributed by the Ad Council and Census Bureau for local radio, television, cable television, and newspaper manag- ers and encourage their use in prime time by local outlets (January 1990). • Develop, produce, and distribute public service announcements using influential and popular local personalities. • Have a ceremonial kick -off (March 21 or 22, 1990) to publicize the mailout of ques- tionnaires. • Call periodic press conferences for the highest - elected official or other influential community leaders to talk about the impor- 1 7 tance of the census. Identify other high 1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK COMPLETE COUNT PROGRAM 7 visibility public forums and have the speak - er(s) include a census message. • Arrange with tribal and /or local newspa- pers and publications to feature tribal community leaders promoting participa- tion in the census. • Arrange for appearances on talk shows to discuss subjects such as confidentiality of the individual's responses to the census and benefits of the data to the commu- nity. If you wish, ask for a local Census Bureau representative to accompany you. • Issue periodic press releases on the impor- tance of the census. Community • Include motivational flyer and articles on the importance of the census to the com- munity in mailings to constituents. • Distribute motivational flyer through pub- lic assistance offices or paychecks and utility bills. • Write letters to school districts encourag- ing the use of the Census Education Project in classrooms. Arrange to reproduce extra materials for those school districts or selected schools in areas where enumeration might be difficult. • Arrange to have census awareness mate- rials translated into other languages, as needed. • Promote the census to and through tribal government agencies and employees (for example, food distribution programs). • Schedule and promote special joint activ- ities, such as tribal health fairs, at which messages concerning the census can be presented. • Write to local churches, other religious organizations, and ministerial alliances encour- aging the support and use of Religious Organizations Project materials. • Meet with tenant organization presidents. Provide materials and solicit their commit- ment to distribute materials to their ten- ants. • Identify homeless shelter providers to pro- mote complete count of the homeless population. • Arrange with local businesses to use post- age meters to stamp the census logo on all outgoing mail. • Promote the census through local Bureau of Indian Affairs offices and Indian Health Service facilities to employees. • Arrange to have census banners, posters, Page and so forth, displayed on government vehicles, except police. • Arrange to have motivational flyer distrib- uted with business and local government paychecks. (b) Census Week 03/23/90- 03/31/90 18 Media • Schedule a press conference for highest - elected official to announce the mailing of questionnaires and encourage their return (03/23/90). (As part of the press confer- ence, show the highest elected official mailing the completed questionnaire.) Iden- tify other media opportunities to encour- age the return of the questionnaire—in - cluding talk shows. • Develop, produce, distribute, and encour- age the use of public service announce- ments urging the return of the question- naire. Use local personalities. • Have local television weather personali- ties urge the return of the questionnaire during newscasts. Community • Include materials encouraging the mail return of the questionnaire in all corre- spondence to local government constitu- ents, where appropriate. • Have materials encouraging questionnaire return distributed at all government offices that have public contact - public assistance, motor vehicle, employment, and so forth. • Include materials encouraging return of the questionnaire in utility bills and local government and /or business paychecks. • Encourage tenant association presidents to organize a telephone campaign to call their tenants urging return of the ques- tionnaire. • Have tenant association presidents arrange to distribute material encouraging return of the questionnaire. • Reproduce and make available Language Assistance Guides at government offices providing servicesto limited or non - English speaking persons. • Encourage churches, other religious orga- nizations, and ministerial alliances to use the Census Week Religious Organizations Project materials. 8 COMPLETE COUNT PROGRAM 1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK (c) There's Still Time to Mail Your Question- naire 04/01/90- 04/25/90 Media • Schedule press conference for highest - elected official to announce there is still time to send in the questionnaire 04/02/90. • Schedule and /or piggyback other media opportunities to say there is still time to mail questionnaires, including talk shows. • Develop, produce, distribute, and urge the use of public service announcements saying there is still time; use local person- alities. Community • Include "There's Still Time" flyer and /or other materials in Council or other com- munications with constituents. • Distribute "There's Still Time" flyer at all government offices that have public con- tact- public assistance, motor vehicle, employ- ment, and so forth. • Include flyer and /or other "There's Still Time" materials in utility bills and pay- checks. • Follow up with tenant organization presi- dents to ensure distribution of the "There's Still Time" flyer. • Continue to make available Language Assis- tance Guides at government offices pro- viding services to limited or non - English speaking persons. (d) Nonresponse Follow- up04/26/90- 06/06/90 Media • Schedule press conference for highest - elected official to alert community that enumerators will be visiting homes, show how enumerators can be identified, and encourage cooperation. • Schedule and /or piggyback other media opportunities to alert, identify, and encour- age cooperation. Community • Distribute flyers identifying enumerators at all government offices with public con- tact- public assistance, motor vehicle, employ- ment, and so forth. • Follow up with tenant association presi- dents and /or committee to ensure distri- bution of follow -up flyers. Page 19 • Include appropriate materials in Council and other communications with constitu- ents. • Include flyer with utility bills and public assistance, local government, and busi- ness paychecks. (e) Were You Counted 06/07/90- 06/30/90 Media • Schedule press conference for highest - elected official to announce the final push for a complete count and publicize the "Were You Counted" form and telephone assistance number. • Schedule and /or piggyback other media opportunities. Community • Follow up with tenant association presi- dents to ensure distribution of "Were You Counted" forms. B. Government Employee Initiative - Government employees located throughout the com- munity can be a significant force in census promo- tion. Thus, the goal of this initiative is to make government employees "census smart" by suggest- ing a series of awareness activities that govern- ments can implement for their employees. 1. Precensus Activities Now - 03/22/90 (a) Place census posters encouraging employ- ees to be counted in all government offices. (b) Place bumper stickers on government vehi- cles, except police, showing "Census Day April 1." (c) Begin (October 1989) distributing "all employee" memoranda on the importance of the cen- sus. 2. Census Week 03/23/90- 03/31/90 (a) (b) 1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK Include message urging the return of the questionnaire in employee paychecks. Send all employees a memorandum reiter- ating the importance of the census to the community and urging questionnaire return. Include information about assistance cen- ters and assistance numbers, as appropri- ate. COMPLETE COUNT PROGRAM 9 Appendix A. Committee Formation Press Release FOR IMMEDIATE RELEASE MAYOR or TRIBAL CHAIRMAN (or other title) (Name) SERVE ON 1990 CENSUS COMPLETE COUNT COMMITTEE FOR APPOINTS (Number) RESIDENTS TO (Community or Tribe Name) In an effort to encourage everyone to be counted in the 1990 census, Mayor or Tribal Chairman (or other title) (Name) has appointed a special Complete Count Committee made up of (Number) residents (or members). Chairperson (or co- chairpersons) of the committee is (are) (Name) and (Name) . (Identify each in a sentence here.) "The success of the 1990 census count in (Community or Tribe Name) is vitally important," Mayor or Tribal Chairman (Name) said. "Not only does our community's political representation in the U.S. Congress and in the State legislature rest on census population totals, but large amounts of Federal and State funds are returned to (Community or Tribe Name) each year based on census statistics. If everyone is not counted, it means our community may be shortchanged and we will not receive our fair share of these funds." Mayor or Tribal Chairman (or other title) (Name) said the Complete Count Committee will undertake an intensive public education campaign to Inform all residents about the importance of cooperating with the census. Census questionnaires will be delivered to each household on Friday, March 23, 1990. Householders are requested to answer the census questions and mail them back in the enclosed preaddressed envelopes by Sunday, April 1. If a preaddressed envelope is not provided, householders are asked to complete the questionnaire and hold it until a census worker visits to pick it up. (Name or names) , chairperson(s) of the committee, said their members will be making speeches on behalf of the census before community organizations, distributing census flyers and posters to residents and groups, and generally endorsing public cooperation with the census at every opportunity. Members of the Complete Count Committee represent a broad cross section of the community, (Chair - person(s) said. Others appointed to serve on the committee are: (List names and affiliations of all members.) The committee will remain active until (Date) . Monthly (or other frequency) meetings will be held to plan the committee's activities. Temporary offices for the committee have been established in (Location or address) . Community organizations and individuals interested in cooperating with the committee are invited to contact (Name of contact) at (Telephone number) . Page 20 1990 CENSUS GOVERNMENTS PROMOTION HANDBOOK COMMITTEE FORMATION PRESS RELEASE 19 METROPOLITAN COUNCIL Mears Park centre, 230 East Fifth Street, St. Pau(, MN. 55101 -612 291 -6359 February 24, 1989 Mr. Joseph Chlebeck Clerk- Treasurer City of Little Canada 515 Little Canada Road St. Paul, MN 55117 Dear Mr. Chlebeck: Minnesota Housing Finance Agency (1llJFA) has offered Metro PIRA an opportunity to participate in a new Revolving Loan Program, in addition to the Rehabilitation Loan Program already being administered by Metro HRA. The Revolving Loan Program provides 3% loans to low income homeowners for housing improvements directly affecting the safety, habitability, energy efficiency and accessibility of their homes. The program was created to assist households which are not eligible for the necessary assistance through other state and federal programs. Metro HRA would propose to administer this new program in Ramsey County communities (except St. Paul). In order for Metro HRA to administer this new program in your community, we will need a resolution authorizing your participation in the program. I have enclosed a sample resolution for your consideration. Also enclosed is a summary of the program. We would appreciate your consideration of this program at the earliest possible Council meeting. If you have questions or if Metro HRA can be of any assistance, please call Kathy Fox at 291 -6600. Thomas C. McElveen Division Manager TCM /jmb enclosures Page 21 S A M P L E R E S O L U T I O N REQUESTING THE METROPOLITAN COUNCIL HRA TO IMPLEMENT A REVOLVING LOAN PROGRAM WITHIN THE CITY OF WHEREAS, the City of desires to assist low income homeowners in making repairs to their homes for the purpose of correcting defects affecting directly the safety, habitability, energy conservation, or accessibility of the property; and, WHEREAS, the Minnesota Housing Finance Agency has funds to be used for such purposes, and will accept applications from housing and redevelopment authorities desiring to administer these Revolving Loan Program funds; and, WHEREAS, the Metropolitan Council has been duly organized pursuant to Minnesota Statutes 1976, Section 473.123, and has all of the powers and duties of a housing and redevelopment authority pursuant to Minnesota Statutes 1976, 473.193, under the provisions of the Municipal Housing and Redevelopment Act, Minnesota Statutes 1976, Section 462.411 and 462.711; NOW, THEREFORE, BE IT RESOLVED that the Metropolitan council is hereby requested to include the City of in an application for state Revolving Loan Program funds, and that the is hereby authorized to enter into any necessary agreement with the Metropolitan Council for operating the Program within the City. Adopted this day of , 1989. Page 22 REVOLVING LOAN PROGRAM PROGRAM SUMMARY T. General Description PHASE V The Minnesota Housing Finance Agency (MHFA) Revolving Loan Program provides 3% loans to low income homeowners for housing improvements directly affecting the safety, habitability, energy efficiency and accessibility of their homes. The program was created to assist households which are not eligible for the necessary assistance through other state and federal programs. The program is funded by MHFA. The funding level for the March 1989 -July 1991 program phase will be $3 million. These funds are distributed statewide through local housing and redevelopment authorities, community action agencies, and other nonprofit organizations which currently contract for delivery of the Rehabilitation Loan Program. II. Program Eligibility Applicants must meet eight eligibility criteria in order to qualify for this program. They are as follows: 1. The applicant's household must have an adjusted gross income of $15,000 or less in the seven county metro area or $12,000 or less In the rest of the state. Adjusted gross income is calculated by taking the gross annual Income (Including all public assistance payments) of all members of the household, age 18 or over, and deducting from that amount $1,000 per person. MHFA may also allow an extra deduction for extraordinary medical costs. 2. The applicant must own the property to be improved and it must be his /her principal place of residence. 3. The value of the applicant's assets after deducting any outstanding indebtedness secured by the assets, cannot exceed $25,000. Excluded from the calculation of an applicant's assets are the following: (a) The house to be repaired and the land upon which it Is located up to two contiguous lots of platted land or 160 contiguous acres of unplatted land. Language In the document securing the loan will require that If any of the land 1s sold, profits from the sale would be required to be used to reduce the Ioan balance. (b) Real Estate, equipment, supplies and inventory used in a business. (c) Household furnishings, clothing and one automobile. 5. The structure, upon completion of necessary Improvements, will be reasonably livable, safe, habitable, and energy efficient for the term of the loan in the Administering Entities estimation. Page 23 Program Summary Page 2 6. The total of all loans secured by the property may not exceed the estimated after - Improvement market value of the property. 7. Borrowers must not be eligible for the necessary assistance through other state or federal programs including MHPA Home Improvement Loans and Home Energy Loans. However, funds may be coordinated with other programs provided the other programs are used to the greatest extent possible. 8. Borrower must continuously maintain hazard insurance on the Improved property. III. Improvement Eligibility The Revolving Loan Program Is designed to provide funds for basic improvements to make a dwelling more safe, habitable, energy efficient or accessible. The need for such improvements is determined by an inspection performed by the staff of an Administering Entity. The cost of the necessary Improvements cannot exceed $7,500. All improvements must be permanent improvements. Examples may include repair or replacement of furnaces, roofs, electrical and plumbing systems, insulation, and construction of ramps for accessibility. IV. Administrative Procedures Based on an MHFA- determined allocation plan, current Rehabilitation Loan Program Administrators will be invited to contract for delivery of the progrem. An amount not to exceed 14% of total funding may be requested for administrative expenses. All applications will be processed on a first come first served basis; however, priority will be given to: (a) applications of an emergency nature (natural disasters and systems or structural failures) and (b) applications necessary in order to make DOE Weatherization improvements feasible (i.e. roof replacement /repair) The Administering Entity Is responsible for determining the adjusted income, assets, affordability, and necessary improvements for each applicant. After each loan package is assembled, the Administering Entity will submit the package to MHFA for review. tipon approval, MHPA will notify the Administering Entity of approval and supply the documents necessary to close the loan. The Administering Entity will close the loan; record the Mortgage; monitor the rehabilitation work; certify, along with the borrower, that the work is completed satisfactorily and authorize contractor payment. 70011 (1/11/89) Page 24