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MINNESOTA DEPARTMENT 0,. /�, .- Shp !4.i 1 OF TRANSPORTATION �` Cti %�ti OFFICE OF STATE AID TRANSPORTATION BUILDING ST. PAUL, MINNESOTA 55155 August 28, 1989 Phone: (612) 296 -7679 Donald 0. Carley Little Canada City Engr. % Milner Carley & Ass. 500 West Highway 96 Shoreview, MN 55126 Dear Mr. Carley: There have been additional decisions made since the Automation Questionnaire was sent to you on July 12, 1989. At the City Engineers Computer Committee meeting on July 20th it was determined that the computer type would be upgraded to an IBM PS2 /Model 8071 which has a 386 processor and 2 megabytes of RAM. This decision was made because many cities had expressed an interest in using their computer systems for CAD. Also, two options were decided on for consultant use of the computer system. The first option is for the consultant to be able to purchase the system at Ameridata prices (with no reimbursement). The second option is for a city who has a consultant to purchase the computer package and receive 60% reimbursement from State Aid; then the city can work out an agreement with the consultant to use the system. The city would maintain ownership of the system and be able to take the system back if it changed consultants. I also would like to clarify some other items which have been addressed in my calls to the cities. This offer for purchasing a computer system through the State Aid Office is only being offered this year. A letter explaining the package and recommended CAD upgrades will be mailed to all cities in mid - September. Orders will be taken by November 30, 1989 to be included this fiscal year and by February 15, 1990 to be included in the next fiscal year. All new equipment purchased and applicable for reimbursement must be included in the standard package. The purchase cost of equipment must be paid by the city initially and when a copy of the invoices has been submitted to the State Aid Office along with a letter from the City Engineer, a 60% reimbursement will be made to the city. The reimbursement is being made from the State Aid Administration account. The remaining 40% must be paid from local funds. It will not affect your future State Aid allocation. The costs of any upgrades of equipment will not be applicable for reimbursement. Listed below are the items which are being included in the standard package to be purchased by the cities. Page 3