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Office of: <br />JOEL R. HANSON, Administrator <br />515 Little Canada Road <br />Little Canada, MN 55117 <br />612-484-2177 <br />FAX: 612-484-4538 <br />CITY OF LITTLE CANADA <br />RAMSEY COUNTY, MINNESOTA <br />MEMORANDUM <br />TO: Mayor Fahey and Members of the City Council <br />FROM: Joel Hanson, City Administrator <br />DATE: June 22, 1990 <br />RE: City Newsletter Publication <br />MAYOR <br />Michael Fahey <br />COUNCIL <br />Beverly Scelze <br />Bill Blazoner <br />Rick Colinas <br />Jim LeValle <br />Staff has recently undertaken an evaluation of the procedures we <br />utilize to prepare our City newsletter. Some of the issues evaluated <br />included the use of recycled paper, utilization of in -house versus <br />outside staff, establishment of a committee to determine articles for <br />each newsletter, and deadlines for submittal of newsletter to <br />printer. Based on this review, we generated the following <br />recommendations: <br />* Use of Recycled Paper - -In today's society, it makes sense <br />for the City to be environmentally sensitive. We reviewed <br />the costs of printing our newsletter on standard paper <br />versus recycled paper and discovered the City could utilize <br />recycled paper at a savings to us in newsletter printing <br />costs. <br />* Presently, we utilize outside writer services to help us <br />with articles involving interviews of new employees. Other <br />articles are prepared by City staff or members of the <br />community for submission for printing. Based on this fact, <br />it is our feeling that we could coordinate this work <br />in -house thereby eliminating the use of a third party <br />writer. This too will result in the savings of some costs. <br />* To ensure that the newsletter is addressing the pertinent <br />subjects of interest to the community, it is our <br />recommendation that we form a committee to meet prior to the <br />printing of each newsletter to discuss what <br />issues /information should be addressed. This committee <br />would be made up of members of the staff and ideally a <br />member or two of the City Council. The purpose of this <br />committee would be to meet in an editorial fashion to <br />discuss what articles should be included and then to direct <br />staff to make the necessary contacts to obtain those <br />articles. <br />gePAGE 141 <br />