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1-`'A Northwest Associated Consultants, Inc. <br />U R B A N P L A N N I N G • D E S I G N • M A R K E T R E S E A R C H <br />24 January 1990 <br />Honorable Mayor and City Council <br />City Administrative Offices <br />515 Little Canada Road <br />Little Canada, MN 55117 <br />RE: Little Canada - Planning Services Contract <br />FILE NO: 802 <br />Dear Sirs /Madam: <br />We have reviewed our planning services contract with the City. <br />Our current arrangement includes a $500.00 per month "retainer" <br />which is to cover one Planning Commission meeting, one City <br />Council meeting and two four -hour office staff meetings. Since <br />last Summer, however, our staff meeting attendance has been <br />weekly, with Lite additional meetings charged on an hourly fee. <br />We have found the additional staff meetings helpful for <br />coordination and convenience of developers. However, the charges <br />for such meetings have been quite high. <br />As a result, we would propose to amend our agreement in two ways. <br />First would be to eliminate the retainer fee and charge a flat <br />fee of $125.00 per meeting attended. The meetings, whether they <br />be staff or Council meetings, over and above four per month would <br />be less expensive for the City. In addition, if the <br />Administrator or Council felt that any meetings need not be held, <br />the City would not pay for them via the retainer. <br />4601 Excelsior Blvd. •Suite 410 •Minneapolis, MN 55416.(612) 925 -9420 • Fax 925 -2721 <br />Page 67 <br />