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Gaming Operations Internal Control (continued) <br />Responsibility of: Title: Action <br />10. Removes and retains any unsold and defective tickets. <br />11. ( Counts total cash in the cash drawer separating the normal starting bank <br />from the net balance. <br />Lt <br />12. Deposits and records net balance cash or secures it until it can be <br />1410400,044...... deposited. <br />13. prgra.t. • Removes receptables and stores them in a secure area at the dose of the <br />day. <br />14. if Checks serial numbers on a winning ticket to the game being played. <br />If the serial numbers do not match, does not pay the winner. <br />1. \, <br />2. / \Y/ <br />3. <br />4. <br />1/ <br />Fund Control and Record <br />Audits all closed games and records information on schedule B for the <br />monthly tax report. <br />Fund Control and Record - Bingo <br />Fills out bingo report forms for each occasion. <br />Conducts bingo according to the rules. Complies with prize limits. <br />Verifies that one or more checkers are used for each bingo occasion. <br />Verifies and records serial number of winning bingo card for prize of $100 or <br />more. <br />Accounting — Monthly Reports <br />7�- (treasurer of oroanization may not account for gambling funds) <br />1. . ..;/ c=_�. Y�vrsr;'" V - . Maintains gambling bank accounts . <br />2. ,C.e. , y i.e. Signs all checks from gambling checking account. <br />3. C 44,-0 • Maintains deposit records. <br />4. .54- 1-.....:.0 Pe,----ate °/ --m.o.., • Maintains expense records. <br />5. d r ° / Reconciles and maintains monthly bank statements. <br />6. --a'w}., ete-e.-r'wer Prepares monthly tax returns for each site (Schedule A: Site Accounting) <br />,/ and a combined tax return for all locations. <br />e <br />7. r,n- r,,_ , <br />i4 t. i1 -r • Prepares and presents monthly reports to members. <br />8. " N Prepares and presents list of proposed allowable expenses and lawful <br />purpose expenditures to members for authorization. Prepares Schedule C and D <br />,, .r t�� for monthly tax report. <br />g. C 'o �- ` /'" , ",a, Records authorization in the minutes of the organization. <br />10. <br />Investigates variances and documents reasons for these variances. <br />REQUIRED ATTACHMENT -- Administrative Controls <br />1. Indude diagram or illustrated flowchart showing how your organization is structured. This organizational chart should show who reports to <br />whom and how the chain of command is set up. <br />2 Indude a narrative explanation of how the administrative duties are separated and explain the responsibilities of each individual in the <br />organizational chart <br />chief executive officer of , OL, � `2u,.'» f'e�'y .512c I'll Ijj ew,{ C � kit, <br />(name of orgahzabon) <br />that the above information conforms in all tes•:cts to the ob'ectives of internal control as outlined b state law and Gamblin. Control Board rules <br />Organization license Application or submit within 10 days of any change in information. <br />Gambling Control Board <br />Rosewood Plaza South, 3rd Floor —1711 W. County Road B <br />Roseville, MN 55113 <br />Page 6 <br />