11-13-1991 Council Agenda - Laserfiche WebLink

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direct this person to actually take over the coordination of the program. Rather, we asked that this person be a "liaison and advisor" to the communities senior organizations and also to oversee the expenditure of City- budgeted senior funding. This contemplates that direct coordination of the senior organization's activities would still take place within the organization or with some type of paid part -time staffing. (Presently we spend $2,400 for the staffing of this position.) This issue needs to be finalized as part of this discussion. *Coordination of the usage of facilities and buildings was another key factor in the proposed job description. Specifically, the committee felt this position should coordinate the utilization of the lower level of the old Fire Station as well as Parks and Rec facilities. It was the consensus of the group that this was necessary in order to make that building available for more public uses; especially when considering the City's financial support of this building. This issue should receive further attention as part of this process as well as part of the overall City facilities usage policy adoption. *The role of the full -time director relative to the maintenance of park and rec facilities was another major consideration. Snow removal, mowing and trimming have been the responsibility of Public Works. It was my recommendation to the committee that virtually all Parks and Rec maintenance activities be put under the Public Works Department to gain maximum utilitization of personnel as well as coordination of equipment. This should also help in day -to -day supervision of personnel. The expectation would be that the Director or Parks and Recreation would prepare a maintenance schedule which would be reviewed with the Public Works Superintendent. The Public Works Superintendent would then ensure that these activities are scheduled for completion in a timely manner. In days when weather restricts certain activities, personnel could be better utilized for Public Works functions and vice versa on other days. The job description has left this somewhat flexible so the optimim manner to handle this can be determined once staffing has been finalized. *Additional information is included on pages 37 through 43 for your review. Bev Scalze will be prepared to discuss this matter in greater detail at Wednesday's meeting. By copy, we are also informing members of the committee as well as other interested parties who attended the initial workshop session as to the status of this issue. Due to the need to address Jim Morelan's plans as well as to finalize the budget, resolution of this matter needs to occur as quickly as possible. Page 24