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, <br />October 28, 1991 <br />Mayor Ray Hanson <br />515 East Little Canada Rd. <br />Little Canada, MN 55117 <br />Dear Ray: <br />.I understand that the council has established a task force to study <br />whether a full -time recreation director is needed for the City of <br />Little Canada. Unfortunately, I was unable to make the workshop <br />held on this subject due to union negotiations in connection with <br />"Northwest Airlines' acquisition of Midway Airlines. However, I <br />•"submit the following for consideration bythe council and the task <br />;force which is studying this issue. <br />.7FL . <br />:We should try to establish a base line of the number of hours <br />»currently spent by our three part -time employees on park and <br />recreation functions. You may recall that we did a study several <br />-years ago in which we had them track their time over a six month <br />period. Their work functions should also be broken down into the <br />• core duties they perform. This information can then be used to <br />determine whether a full time rec director is needed and whether <br />some of the present administrative duties can be handled by `our <br />. current secretarial staff. <br />All of us like Jim, Diane and Jack, who have done a good job for <br />the city. However, because of that personal friendship, it would <br />be easy to conclude that not only do we need a full -time rec <br />director, but we should also retain Jack and Diane as part-time rec <br />directors. <br />My own feeling is that if we conclude that establishing a full -time <br />rec director position is appropriate, we should eliminate all three <br />existing part -time positions until Joel has had an opportunity to <br />work with the new full -time rec director to determine if further <br />staffing is justified. As city administrator, it is clearly Joe's <br />responsibility to review and approve all requests for staff <br />increases which are submitted to the city council. It is difficult <br />to justify hiring a full -time director plus two part -time employees <br />when we are meeting our essential park and recreational needs at <br />the present time and we are still uncertain as to what additional <br />administrative duties envisioned by a new director could be <br />absorbed by the use of existing secretarial and administrative <br />staff. <br />page 42 <br />