02-13-1991 Council Agenda - Laserfiche WebLink

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2(2'14 CeaNC71/17 515 Little Canada Road, Little Canada, MN 55117 -1600 (612) 484-2177 / FAX: (612) 484 -4538 MEMORANDUM TO: Mayor Hanson and Members of the City Council FROM: Joel Hanson, City Administrator DATE: February 8, 1991 RE: Office Equipment /Telephone Purchases MAYOR Raymond G. Hanson COUNCIL Beverly Scalze Bill Blesener Rick Collova Jim LaValle ADMINISTRATOR Joel R. Hanson With the remodeling of the City Hall nearing completion, we must plan for the purchase of a new telephone system and office equipment to be coordinated with the availability of the new space. Our present phone system is not capable of being expanded to meet the needs of the new office. Furthermore, its technologies do not lend themselves well to an efficient functioning office. We have done a thorough review of this issue and will be prepared to make a final recommendation at Wednesday's Council meeting. At this point in time, we would expect the phone system for the City Hall to be at a cost of approximately $7,500 or less including installation and cabling. The Fire Department also will need a phone system and the total cost should be around $3,100. It should also be noted that we have done a thorough review of many possible options including used equipment, relocation of present equipment in City Hall to the Fire Station, off premises extentions, and new equipment. Our recommendation will be based on the most appropriate equipment given cost and serviceability. The other major equipment purchase we need to address at this time relates to the modular office system for the new clerical area. Attached is a diagram showing a proposed layout. Please keep in mind that we have not finalized all of the furnishings shown here, but this is the general layout we are favoring. We expect the cost for the modular office system and related equipment to be in the range of $15,000 to $20,000. Final quotes will be available for 23