06-23-1993 Council Agenda - Laserfiche WebLink

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Mayor & City Council June 16, 1993 Page 2 the new copier can copy two sided copies to two sided copies, it's speed is faster, and it comes with an automatic stapling sorter. DC Hey's quote would also allow us to retain our present copier for use at the City Garage. By doing so, we will meet the needs of the Public Works Department for copying at the Garage in addition to having back -up copying capability for City Hall should our machine break down. We also save the cost of acquiring another copier which would be in the range of the one we are purchasing for use by the Historical Society. Maintenance for our present copier has been quoted at $25 /month based on 2,500 copies per month usage for the first year. Subsequent years of maintenance have been quoted as a maximum 5% increase per year. DC Hey will also move the copier to the Garage and clean it free of charge. Other positive factors in addition to having the lowest cost for purchase and maintenance is that their maintenance cost on the new copiers is guaranteed to remain the same for three years, and their quotes include delivery, installation and training. Also, we have had good service from them in the past. Their average response time on maintenance calls has been 2.4 hours. We recommend that the Mayor and City Council approve the purchase of the Sharp SF -9800 and Sharp SF -7370 at a total purchase price of $10,860 from DC Hey. The funds for the City Hall copier would come from the 3% Gambling Fund while the Historical Society copier was already approved for funding by the 10% Capital Improvement Fund. We have also requested information on a plain paper facsimile machine for City Hall. This information has been requested because we feel the new machine would save us time and paper by not having to re -copy and we also understand the Fire Department may be interested in utilizing our present machine. We hope to have this information available by Wednesday's meeting. JRH:kpv Page 54