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City of Little Canada Credit Card User Agreement <br />The City of Little Canada is authorizing you to use one of its credit cards on its behalf. It is <br />important that you understand the rules surrounding its use. If these rules are not followed, the <br />card will be cancelled and you may be personally liable for any misuse. You could also be <br />subject to disciplinary action. <br />• Credit cards may only be used for appropriate City business. Personal use of the card is <br />not allowed and will be grounds for discipline. <br />• You may not use the card to obtain a cash advance. <br />• You must protect the credit card from theft or unauthorized use. <br />• The Department Head & Finance Director must be notified immediately if the card is lost, <br />stolen or if you suspect unauthorized use. <br />• The card must be returned to the City upon your termination of employment or leave of <br />absence. <br />• You must be sure there are budgeted funds available to pay for credit card purchases. <br />• You must obtain a credit card receipt and invoice or cash register receipt for each use. <br />• Receipts /invoices for each use must be signed and submitted to the Accounts Payable <br />in a timely manner for processing. <br />• Invoices of purchases must be submitted in a timely manner to allow processing of <br />payments by Accounts Payable in the normal course of business and to also prevent <br />incurring late fees. <br />I have read the City rules relating to the use of the credit card issued to me and I agree to follow <br />said rules. <br />Signature of Employee Date <br />3 <br />