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Gaming Operations Internal Control (continued) <br />Responsibility of: Title: Action <br />70 Teri Colas & Dave Benson Removes and retains any unsold and defective tickets. <br />11 Teri Colas & Dave Benson Counts total cash in the cash drawer separating the normal starting bank <br />from the net balance. <br />12. Linda Fahey & Jan sherman Deposits and records net balance cash or secures it until it can be <br />deposited. <br />13 Teri Colas & Dave Benson Removes receptabies and stores them in a secure area at the dose of the <br />day. <br />Checks serial numbers -on a winning ticket to the game being played. <br />If the serial numbers do not match, does not pay the winner. <br />14. Dave Benson <br />t. Jan Sherman & <br />Joon Kim <br />1. Linda Fahey <br />2. Jan Sherman <br />3. Jan Sherman <br />4. Linda Fahey <br />1. <br />2. <br />3. <br />4. <br />5. <br />6. <br />Jan Sherman <br />Lar'Ol VnUK <br />Jan Sherman <br />Joon Kim <br />Fund Control and Record <br />Audits all closed games and records information on schedule B for the <br />Accountant monthly tax report. <br />Fund Control and Record -Bingo <br />Fills out bingo report forms for each occasion. <br />Conducts bingo according bo the rules. Complies with prize limits. <br />Verifies that one or more checkers are used for each bingo occasion. <br />Verifies and records serial number of winning bingo card for prize of $100 or <br />more. <br />Accounting —Monthly Reports <br />;treasurer of oraaninatlon may not account for gambling funds). <br />& R . Pillsbury Maintains gambling bank accounts . <br />Ii R Pilsburson <br />R. l <br />Y Signs all checks from gambling checking acmunt. <br />Joon Kim <br />Joon Kim <br />Joon Kim <br />Ntaintains deposit records. <br />• <br />Jan Sherman & Joon Kim <br />(3. Richard Pillsbury <br />Joon Kim (Schedule C) <br />Maintains expense records. <br />Reconciles and maintains monthly bank statements. <br />Prepares monthly tax returns for each site (Schedule A: Site Accounting) <br />and a combined tax retum for all locations. <br />Prepares and presents monthly reports to members. <br />Prepares and presents list of proposed allowable expenses and lawful <br />purpose expenditures to members for authorization. Prepares Schedule C and D <br />for monthly tax report. <br />9. Michelle Johnson, Secretary Recordsauthorizationin the minutesof the organization. <br />10. Jan Sherman <br />Investigates variances and documents reasons for these variances. <br />REOUIRED ATTACHMENT -- Administrative Controls <br />1. Indude diagram or illustrated flowchart showing how your organization is structured. This organizational chart should show who reports to <br />whom and how the chain of command is set up. <br />2. Indude a narrative explanation of how the administrative duties are separated and explain the responsibilities of each individual in the <br />organizational chart <br />?tom(sigma re) <br />verify that the above information conforms in all <br />executiveofficerof Little Canada Charity Plus, Inc. <br />(name of organization) <br />spects to the objedives of intemal control as outlined by state law and Gambling Control Board rules. <br />Attach to the Organization License Application or submit within 10 days of any change in information. <br />Gambling Control Board <br />Rosewood Plaza South, 3rd Floor —1711 W. County Road B <br />Roseville, MN 55113 <br />Page 65 <br />