10-09-2013 Council Minutes - Laserfiche WebLink

Home Browse Search

MINUTES CITY COUNCIL OCTOBER 9, 2013 Little Canada, the Council would be likely to raise the limit in liquor licenses, as an example. Montour pointed out that no one has made application for an off -sale license, and suggested that if a request were made for a liquor store on the east side of the freeway, he would see no reason not to issue a license provided all zoning requirements are met. The City Clerk explained that technically the Moon Bay license is still active given the space has not been rented to another user and the City has not received a notice that Liquor Liability Insurance has been cancelled. The Clerk also explained that a liquor license is specific to the individual holding the license as well as to location. Blesener suggested that no action was necessary at this time given there are technically three off -sale liquor licenses issued. The Council agreed. UPGRADE The City Administrator reviewed the Finance Director's report dated SPRINGBROOK October 2, 2013 recommending that the City upgrade its Springbrook SOFTWARE financial and utility billing software. It was noted that there have been numerous updates in this software since the City purchased it. The Director is also recommending that the upgraded software include the payroll package, and that payroll processing be brought back in- house. The City currently uses ADP to process its payroll. The cost of the upgrade for consulting, training, and data conversion is $15,200, which includes a $2,000 charge for payroll. Springbrook will allow the City to spread this cost over a three -year period, interest free. The Administrator noted that over the past three years, the City averaged $6,650 per year in charges from ADP. The Finance Director has reported that processing payroll internally will result in only a minimal increase in staff time, given staff is already compiling and entering payroll data. There will also be a savings in staff time as Springbrook will populate payroll data into the accounting system versus staff currently making payroll journal entries into the financial software. The Administrator noted that the Finance Director has reported that the City's software maintenance fees will not increase if payroll is brought in- house. Thus, the result will be a cost savings to the City. Blesener introduced the following resolution and moved its adoption: RESOLUTION NO. 2013 -10- 187 — APPROVING THE UPGRADE OF THE CITY'S SPRINGBROOK SOFTWARE AND THE PROCESSING 7