10-23-2013 Council Workshop Minutes

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MINUTES CITY COUNCIL OCTOBER 23, 2013 With regard to the General Fund Revenue side, the Administrator noted that the proposal is to utilize an additional $52,250 in Local Government Aid (LGA) for a total of $151,930 to balance the budget. In lieu of this, the City would have to decrease expenses or increase other revenues to balance the Budget. Montour noted that the City used $66,595 in LGA to balance the 2013 Budget. He pointed out that the increase proposed conflicts with the City's policy to reduce dependence on LGA. The Administrator reviewed the estimated cost of fiber cable to City Hall and the Fire Station that the City of Roseville is working on at an estimated cost of $48,000. He noted that the cable franchise renewal could impact the need to make these connections. The Administrator also there is an additional $139,000 in cable component upgrades as part of the building renovation included in the Capital Improvement Budget. The Administrator then reviewed the General Capital Improvement Fund, noting that the amount of LGA directed into the Fund has been reduced given more is being directed into the General Fund. He pointed out that the Fund shows no L,GA revenue into the Capital Improvement Fund beyond 2014. The Administrator noted that a Transfer Out for Fire Equipment was added in 2013 in the amount of $322,833, which results in a negative fund balance beginning in 2015. The Administrator pointed out that the City's General Fund Policy calls for a reserve balance ranging from 42.5% to 65 %. The Policy states that monies in excess of that range should be transferred to the General Capital Improvement Fund. The Administrator indicated that approximately $542,000 could be transferred. Montour asked if the City was utilizing about half of its LGA in the General Fund. The Administrator indicated that the $151,930 is more than half. The Administrator then reviewed staff's October 18th memo in detail which outlines General Capital Improvement Fund expenditures. With regard to some of the key items such as replacement of City Center air conditioning units, Fire Department air conditioners and furnace replacement, the Administrator reported that the intention is to delay these replacements until absolutely necessary. I -Ie also noted that energy audits will be conducted on the buildings to ensure the best replacement plan. With regard to concrete work at the City Center, the estimate is $6,000 to replace the existing concrete at the entrance area with a $10,000 estimate to replace with stamped - colored concrete. The Administrator noted that an estimate of $175,000 was added to the Capital Improvement Budget for possible purchase and demo of 331 Little Canada Road. The Administrator pointed out that that property may be available next year. The Administrator noted that $10,000 was added to the Budget for 2