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➢ Schedule and chair site construction coordination meetings with contractors and the City's <br />representatives. Prepare and promptly distribute the meeting minutes. <br />» Prepare, implement and regularly update the on -site construction schedule, including phasing <br />of the project completion to allow the City ample time to move in and begin operations. <br />Manage and expedite critical materials /equipment and deliveries. <br />> Accept delivery and arrange for storage, protection, and security of all owner - purchased <br />materials and equipment. <br />> Proactively communicate with the City designated representative(s) and project team on a <br />regular basis concerning the status of the project. <br />Y Establish and administer a project reporting system that includes a monthly status report to the <br />City reporting cost vs. budget, construction progress vs. schedule, projected final costs and <br />change order summary. <br />Maintain cost tracking and cost control records in relation to budget performance. <br />Y Identify materials and equipment that have a long procurement /fabrication timeline. Establish <br />a procurement process that addresses the project needs and maintains the project schedule. <br />➢ Administer contract changes and project change order procedure in an efficient manner while <br />protecting the City's interests. <br />y Coordinate with the selected architectural and engineering firm(s), assuring necessary <br />approvals from permitting agencies. <br />Y Develop and coordinate the payment process system for contractors. Review each contractor's <br />monthly billings and prepare a single application for payment. Distribute application and <br />coordinate payment process. <br />➢ Make arrangements for and manage construction support, general condition items, and <br />temporary facilities. <br />Y Assist in the resolutions of any labor relations or disputes arising from the performance of the <br />trade contractors and /or material vendors on the project. <br />N Provide overview of all contractors' safety programs. Adhere to applicable construction <br />requirements at the local, state and federal levels. Monitor site for safe working conditions. <br />Y Provide timely progress reporting to the City staff and City Council. <br />Y Request and conduct inspections by appropriate governing authorities. <br />7 <br />