11-13-2013 Council Agenda - Laserfiche WebLink

Home Browse Search

• RELEASE OF CLAIMS, LIABILITY, and AND PREPARATION EXPENSES: Under no circumstances shall the City be responsible for any proposal preparation expenses, submission costs, or any other expenses, costs, or damages of whatever nature incurred as the result of a Respondent's participation in this REP process. The Respondent understands and agrees that it submits its proposal at its own risk and expense, and releases the City from any claim, damages, or other liability arising out of the RFP and award process. • DURATION OF RESPONDENT'S OFFER: The proposal constitutes an offer by the Respondent that shall remain for up to 90 days or until the City awards a contract or rejects all proposals. • ERRORS IN PROPOSALS: The City shall not be liable for any errors in the Respondent's proposal. No modifications to the proposal shall be accepted from the Respondent after the Submittal Date and Time. The Respondent is responsible for careful review of its entire proposal to ensure that all information is correct and complete. Respondents are responsible for all errors or omissions contained in their proposals. • WITHDRAWING PROPOSALS: Respondents may withdraw their proposal at any time prior to the Submittal Deadline by submitting a written request to the Contact for RFP Inquiries noted above. The written request must be signed by an authorized representative of the Respondent. The respondent may submit another proposal at any time prior to the Submittal Deadline. No proposal may be withdrawn after the Submittal Date and Time without approval by the City. Such approval shall be based on the Respondent's submittal, in writing, of a reason acceptable to the City in its sole discretion. • ADDENDUMS: The City reserves the right to issue an addendum to the RFP at any time for any reason. If any addenda are issued; such addenda shall be issued by the City prior to the time that proposals are received, but no later than 5:00 p.m. on Friday, November 8`". • INTERVIEWS: Finalists will be required to participate in an interview on a date to be determined (the date indicated in this RFP shall be considered "tentative" at this time. Each Respondent should be prepared to discuss and substantiate any area of its proposal for the services required as well as any other area of interest relevant to its proposal. Key personnel proposed to be assigned to the project must be available to participate in the interview process. It is anticipated that key personnel expected to be available shall, at a minimum, include the principal contact, the project manager, and the on -site superintendent. • RESPONSIBLE PROPOSERS (RESPONDENTS): The City reserves the right to award project contracts only to the responsible respondents. Responsible respondents 11