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reports, individual personal records and histories, shall be <br />open for inspection and review by the employee concerned, <br />their authorized representative, and City personnel <br />authorized access to employment records during office hours <br />in accordance with such procedures as the City Administrator <br />may prescribe. <br />C. Materials in an employee's personnel file are released to <br />others in accordance with the provisions of the Minnesota <br />Government Data Practices Act, other applicable State and <br />Federal laws, and applicable court decisions. <br />Travel Allowance <br />A. If employees are obliged to travel in performance of their <br />duties as a City employee, they will receive reimbursement <br />of expenses for conference fees, transportation costs, all <br />lodging, and up to $25.00 per day for meals. Reimbursement <br />for an official breakfast, luncheon, dinner, or banquet <br />shall be the actual cost of the meal. Reimbursement for <br />travel expenses will be allowed at coach rates for air <br />travel. <br />B. Employees who find it necessary to use their private <br />automobiles for City travel and who do not receive a car <br />allowance, will be reimbursed at the current IRS rate. <br />C. Out -of -state training or conferences must by approved by the <br />City Council in order to qualify for reimbursement of <br />reasonable expenses. <br />Use of Staff Vehicles <br />A. Certain employees, because of the nature of their job, are <br />provided with City vehicles to be treated in a different <br />manner than other vehicles. Normal use of twenty -four (24) <br />hour City vehicles will be of an official business nature <br />only. City vehicles shall not be used for personal reasons <br />such as going to lunch, etc., unless the nature of the <br />employee's work requires such and approval is given by the <br />direct supervisor. <br />B. No City vehicle will be taken over two hundred (200) miles <br />from Little Canada without written authorization of the City <br />Administrator. <br />C. Employees authorized to take home City vehicles includes: <br />Superintendent of Public Works. <br />D. Temporary authorization of employees to take vehicles home <br />may be granted by department heads. <br />30 <br />