02-12-2014 Council Agenda - Laserfiche WebLink

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arum I1S O(1TCs Memo TO: Mayor Blesener & Members of the City Council FROM: Lee Elfering, City Engineer DATE: February 6, 2014 RE: Arkwright- Sunrise Improvements Project — City of Maplewood Approval of Plans & Authorization for Advertising Calling for the Assessment Hearing for McMenemy Street As directed at the Public Hearing on October 16th, plans and specifications have been prepared by the City of Maplewood for the Arkwright - Sunrise Improvements project. As you are aware the west half of McMenemy Street from County Road B to Viking Drive is within the City of Little Canada and was included in the larger Maplewood project with the approval of the City Council. As the project includes portions of Little Canada and Maplewood both City Councils must approve the plans and authorize bidding. The proposed reconstruction of the street has also resulted in the development of a joint powers agreement to address the ongoing maintenance of the shared street and municipal utilities which are utilized by residents of both Cities. In general Maplewood has been performing all maintenance on these facilities and the agreement outlines their continued efforts and Little Canada's financial responsibilities for the City's share of these costs. At this time we are recommending the Little Canada City Council approve the plans and provide authorization for advertisement for bids contingent on a final review by the Public Works Director and City Engineer. We would also recommend the City Council approve the joint powers agreement and authorize its execution. Maplewood anticipates opening bids on March 13, 2014. At that time the City Council can review the bids and make a determination for award. 1RUt NORM In addition to plan approval we would recommend that the City Council call for the assessment hearing for McMenemy Street. Maplewood will be holding their assessment hearing on March 24th at the end of which they are scheduled to award the bid. The City Council should set the assessment hearing date sometime between the bid opening of March 14th and the anticipated action by the Maplewood Council on March 24th. This would allow the City to be certain of the assessment funds prior to the project being awarded. If you have any questions please call me at (763) 780 -0450 extension 3. 10062 Flanders Court NE — Blaine, MN 55449 — (763) 780.0450 fax (763) 205 -2341 Z:\PROJ\120167E - McMenemy (Maplewood »Memo- 020614 -CC (approve plans & authorize bids).doc