03-12-2014 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL MARCH 12, 2014 Keis suggested that the sidewalk was the City's responsibility. The Administrator agreed that the bulk of it was, but indicated that the retaining wall could be Bongine's responsibility. The Administrator indicated that additional evaluation of needed sidewalk improvements will be done when the snow melts. The Administrator stated that no action is necessary this evening, and he will bring an additional report to the Council at an upcoming meeting. VETERANS The Administrator reported that the Parks Consultant has prepared a MEMORIAL $15,000 grant application for submission to the Cultural Heritage Fund for PROJECT the Veterans Memorial project. The Administrator indicated, however, that this is a competitive grant program with limited funds. The Administrator noted that the grant application includes an updated budget for the Veterans Memorial project. He pointed out that the estimated budget has increased from $75,000 to approximately $140,000. The Administrator reported that the Veterans Memorial Committee discussed the revised budget at their meeting on Monday evening, and the consensus was that an increase in fund - raising efforts is necessary. The Administrator reported that a mailing went out to City businesses asking for donations, and only 7 responses were received. The Committee feels that another contact should be made with businesses as well as follow -up. The Administrator noted that earlier this year the Council indicated that the project could move forward since half of the funding was obtained. However, given the increased budget amount, that is no longer the case. The Administrator stated that it would be his recommendation that the project not move forward this spring as discussed given it is no longer funded to the half-way point. Keis agreed. Keis asked if the Committee discussed reducing the scope of the project. Montour, a member of the Veterans Memorial Committee along with Boss, indicated that the Committee agreed that they must increase their fund - raising efforts. While it had been their hope that the project would begin in May and would be complete by November, the Committee realizes that a new schedule is necessary. Montour indicated that the scope of the project may change, but the Committee wanted the opportunity to first increase fund - raising efforts. There was also discussion about approaching the Parks & Recreation Commission and asking for dollars from the Park Acquisition Fund to be used for this project. This will be an agenda item at the next Commission meeting. Montour also noted that the City had committed to the cost of the concrete walkway and parking at a cost of $32,500. That budget estimate has now 6