06-25-2014 Council Agenda - Laserfiche WebLink

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u1 LRIti( hSoa.aTZs Memo Mg NM TO: Mayor Blesener & Members of the City Council FROM: Lee Elfering, City Engineer DATE: June 20, 2014 RE: Schletty Drive Street Lighting As you recall, residents requested that decorative street lighting be reviewed as part of the reconstruction improvement of Schletty Drive, Staff did research lighting options and presented estimated costs at the Public Hearing that included installation of three lights along Schletty Drive (one at the first curve, one at the second curve, and one near the cul-de-sac) for $17,250.00 and additional lights were estimated at a cost of $2,800.00 each. It was explained that staff was recommending that the lighting costs be assessed 100% to the abutting property owners. The three light system installation was presented on the assessment roll as an additional assessment of $958.33 per house. The consensus at the public hearing was that the street lighting should be pursued and there was input at the design review meeting that a 4'h light should be added to the system at the intersection of Little Canada Road and Schletty Drive. After reviewing options for installation and maintenance by Xcel Energy and private contractors, staff determined that the most cost effective option for lighting was to complete the work through private contractors. We worked through Signature Lighting to obtain three quotes for the installation of a 4 light system as part of the street improvements project. The quotes are included with this memo, but the low bid price was $24,026.05 for standard high pressure sodium lights in a style similar to those used on Little Canada Road. In addition we requested pricing for LED fixtures, which would be an additional $320.00 per light. The total cost for the system utilizing LED lights would be $25,306.05, which is $5,256.05 over the estimated costs presented at the Public Hearing assuming a 4 light system. Summary and Input Staff would recommend that if lighting is installed on Schletty Drive the City utilize LED lights on the project. The additional up front cost will be offset by on-going savings over the life of the lights. It was originally presented at the Pubic Hearing that the light costs would be borne 100% by the residents at an estimated assessment per home of $958.33. If that methodology is followed the assessment based on the bid price would be $1,405.89 per home. A second option would be to divide the cost out amongst all the lots along the street, including the 4 City parcels. Based on that scenario the cost would be $1,113.89 per parcel resulting in a City cost of $4,455.56. These are two options that were discussed at staff level and we would ask for direction from the City Council if one of these methods or some other method of financing should be used to finance the lighting. If you have any questions please feel free to call me at 763-780-0450. 10062 Flanders Court NE - Blaine, MN 55449—(763) 780.0450 fax (763) 780-0452 Z:\PROJ6120172E -2014 Street & Trail Improvements\00G01Lighting\Memo.062014-CC (Sohlett), Street Lights).doc 1