09-10-2014 Council Workshop Minutes

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MINUTES CITY COUNCIL SEPTEMBER 10, 2014 installed in 1998 as part of the Historical Society addition, and the remaining three units (in the original part of the building) were replaced in 1996. It was noted that a separate air conditioning unit is also proposed for the Cable TV room. hl discussing these improvements, the consensus was to replace the three furnace units and AC units in the 1991 building addition, as well as install an AC unit for the Cable TV room. The furnaces and AC units in the basement and serving the Historical Society will not be replaced at this time with the goal to get as much life from them as possible given their replacement will not result in any significant efficiency increases. The Administrator reviewed the proposed Plumbing improvements which are estimated at $9,950. The consensus was to not replace the six lavatory faucets, but to proceed with other listed improvements. It was also recommended that an estimate be obtained for relocation of the existing drinking fountain. Electrical improvements are estimated at $57,800 with the Administrator noting that most of these improvements are cable related in addition to replacing lighting with LED lights. Reducing the number of mechanical units should lower this number. The Administrator then reviewed the estimate of $3,900 for removal and replacement of existing acoustical ceiling tile. The Administrator indicated that in discussing this improvement with City staff, the consensus was to first determine whether replacement tiles were available before proceeding with complete replacement. Council agreed. Next reviewed was the work item involving removal of interwall finishes and replacement with ledgestone at the Council backdrop and trophy case wall. Preliminary estimated cost is $18,800. With regard to the conversion of the trophy case to a media center, the City Clerk requested that City staff meet with the architect's designer on a media center that will be functional for the City's needs. The Council agreed and the Construction Manager indicated that he would set up a meeting. It was noted that a 48" TV is proposed as part of the media center, and the feeling was that this may be too small. This will be discussed with the designer as part of the configuration of this media center. The Council then reviewed the Council backdrop, and the consensus was that the City's logo should be a part of that backdrop. The Council requested that the Architect put together some options for the Council's review. The next item discussed was for removal and replacement of carpet and base at a preliminary estimate of $38,900. The Administrator noted that carpet replacement would occur in all areas of the City Center, except for 2