09-24-2014 Council Minutes - Laserfiche WebLink

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MINUTES CITY COUNCIL SEPTEMBER 24, CENTERVILLE ROAD STORM SEWER PROJECT 2015 PRELIMINARY BUDGET 2014 The City Administrator reported that the City received three bids for the installation of storm sewer pipe along Centerville Road to serve the Public Work -Parks Maintenance Facility by directional boring. The Administrator noted that the bids were substantially over estimate, and City staff is recommending rejection of the bids. The Administrator reported that staff is pursuing the alternative of installing the storm sewer via an open cut with Ramsey County. McGraw introduced the following resolution and moved its adoption: RESOLUTION NO. 2014-9-188 — REJECTING THE BIDS RECEIVED FOR THE CENTERVILLE ROAD STORM SEWER PROJECT BASED ON THE RECOMMENDATION OF THE CITY ENGINEER AND CITYSTAFFAND GIVEN THESE BIDS WERE SUBSTANTIALLY OVER ESTIMATE The foregoing resolution was duly seconded by Keis. Ayes (5). Nays (0). Resolution declared adopted. The City Administrator reported that City staff has met with Ramsey County Public Works to discuss options for moving up the improvement of Centerville Road. The Administrator noted the very poor condition of this road and pointed out that it had been programmed in the County's 1994 improvement plan, but fell out of programming for a variety of reasons. Installation of the storm sewer could occur via an open trench at a cost of approximately $130,000 versus the $400,000 for a directional bore. The Administrator noted that one of the options being discussed is entering into a cooperative agreement with the County wherein the City would finance the project for a period of 2 or 3 years. The County is also exploring whether repayment is possible in their 2016 or 2017 schedule. The Administrator reported that he will keep the Council updated when there is more information. The City Administrator reported that a budget workshop was held just prior to this evening's regular meeting, at which the Council reviewed the preliminary 2015 Budget and reached a consensus to certify the preliminary levy at a 3.5% increase, or $2,892,327. This tax levy breaks down to $2,607,832 for the General Fund, $157,200 for the Infrastructure Fund, and $127,295 for the Fire Equipment Fund. The Administrator pointed out that the Final 2015 Budget will be considered and adopted at the Council's December meeting. The Council has the ability to certify the Final Budget at an amount equal to or lower than the Preliminary Budget, and cannot go higher. The Council's goal is to adopt a Final 8