01-14-2015 Council Packet - Laserfiche WebLink

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Proposal The following describes in detail the strategic planning process proposed for the City of Little Canada. An optional session to assist the staff with strategy implementation has also been provided, as well as an optional session to deliver Governance/Team-building training with the Council. Session #i Examine the Environment --SWOT Analysis, identify. Strategic Priorities, Develop Key Outcome Indicators— 3. hour meeting< The first session will be dedicated to examining the internal and external environment within which the City operates. A facilitated process using information generated by a SWOT questionnaire filled out in advance by the City Council, City Administrator and senior staff will yield a set of 4-6 strategic priorities. A review of the organizations culture and value proposition will also occur- supported by the results of a brief questionnaire administered to the group. The culture and value proposition discussion will include a review of mission, vision and value concepts. The group will begin the process of developing Key Outcome Indicators a. Develop and distribute SWOT questionnaire b. Review and compile questionnaire results c. Facilitate session d. Summarize results- prepare agenda materials e. Incorporate results into follow-up session Session #2 -. Establish Key Outcome indicators; Identify Strategic Initiatives- 4.5 hour meeting The second session will be dedicated to finalizing development of Key Outcome Indicators, including the creation of outcomes, targets and measures. An initial list of strategic initiatives will be developed, which will reflect the specific projects to be undertaken. a. Prepare background materials b. Review previous session discussion/results c. Discuss plans/documents with City Administrator d. Facilitate session e. Summarize results Optional Session - Develop Strategic Initiative. Action Plans.- 3 hour meeting This session will be conducted with the management staff and will focus exclusively on finalizing the strategic initiatives and creating detailed action plans for each strategic priority, in line with the Key Outcome Indicators. Action plans need to be developed in sufficient detail to establish accountability and make the effort real. The session will include a review of the strategic planning process to provide guidance on the development of effective plans. a. Meetings with City Administrator b. Prepare background materials c. Review previous session discussion/results d. Facilitate session, train group e. Summarize results Summary. Report. A summary report, detailing the process, including the draft action plan developed, will be prepared and submitted to the City. a. Prepare summary report 2